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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to more than 25,000 students. The fastest-growing public research institution in the Northeast and among the country’s top 10 fastest-growing, Rowan offers a thriving multidisciplinary environment with a strong emphasis on practical research in health care, engineering, science and business, while ensuring excellence in undergraduate education. Nationally recognized for innovation, high-quality, affordable education and public-private partnerships, Rowan is one of two universities in the U.S. to offer M.D., D.O. and D.V.M. degree programs.

For more information on Rowan University, click here.

All positions are contingent upon budget appropriations. 

Rowan Employee Benefits

Rowan University offers a comprehensive benefits package to its staff and faculty members* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website. Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here.

*Available benefits are dependent upon employee class and union affiliation.

Assistant Director 2, Certification Specialist - Office of Clinical Experiences

Apply now Job no: 501906
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Professional

The Office of Clinical Experiences is seeking to hire an Assistant Director II, Certification Specialist.

The Assistant Director II, Certification Specialist provides leadership and oversight for educator certification services within the College of Education. The position is responsible for coordinating certification processes, ensuring compliance with New Jersey Department of Education (NJDOE) regulations, advising educator preparation candidates, maintaining certification records, and serving as the College’s primary resource on educator certification policies and procedures.

The Assistant Director II, Certification Specialist collaborates with faculty, academic departments, University offices, and external partners to support candidate success, educator preparation program quality, accreditation, and continuous improvement initiatives. The position contributes to strategic planning related to certification, licensure, educator preparation, and regulatory compliance while ensuring timely and accurate certification recommendations.

Qualifications:

Required

Educator Certification Administration

  • Serve as the College of Education’s lead certification specialist for all educator preparation programs.
  • Review, verify, and recommend eligible candidates for certification through the New Jersey Department of Education certification system.
  • Ensure compliance with all applicable NJDOE certification regulations, policies, procedures, and reporting requirements.
  • Maintain complete and accurate certification records, documentation, and candidate files.
  • Interpret certification regulations and provide guidance regarding licensure pathways, endorsements, reciprocity, testing requirements, and eligibility.
  • Monitor changes in state certification regulations and implement necessary operational and procedural updates.
  • Develop, maintain, and continuously improve certification policies, procedures, timelines, and workflow processes.

Candidate Advising and Support

  • Advise undergraduate, graduate, post-baccalaureate, and alternate route candidates regarding certification requirements and timelines.
  • Provide individualized consultation to candidates concerning certification eligibility, deficiencies, endorsements, testing requirements, and application procedures.
  • Coordinate certification workshops, orientation sessions, information sessions, and communication initiatives.
  • Respond to inquiries from current candidates, alumni, school districts, and external stakeholders regarding educator certification.
  • Develop informational materials, guides, and online resources related to certification processes.
  • Program Coordination and Regulatory Compliance
  • Collaborate with department chairs, program coordinators, faculty, and administrative staff to verify completion of certification requirements.
  • Monitor candidate progression toward certification, including completion of required coursework, clinical experiences, assessments, and state requirements.
  • Coordinate certification clearance processes prior to institutional recommendation.
  • Assist with implementation of changes resulting from new legislation, NJDOE regulations, and institutional policies.
  • Support institutional reporting and compliance activities related to educator preparation.

Accreditation, Assessment, and Data Management

  • Support CAEP accreditation activities and New Jersey Department of Education program approval and review processes.
  • Collect, analyze, maintain, and report certification-related data to support accreditation, assessment, and institutional effectiveness.
  • Prepare certification reports, data summaries, and compliance documentation for internal and external stakeholders.
  • Assist with continuous improvement initiatives through analysis of certification trends and candidate outcomes.
  • Maintain databases and records necessary for state, institutional, and accreditation reporting.
  • Collaboration and Partnership Development
  • Serve as the primary liaison with the New Jersey Department of Education regarding educator certification matters.
  • Collaborate with the Registrar, Admissions, Graduate School, Office of Clinical Experiences, academic departments, and other University offices to ensure accurate candidate records and timely certification processing.
  • Establish collaborative relationships with school districts and educational partners regarding certification and licensure questions.
  • Represent the College on University, State, and professional committees related to educator preparation and certification, as assigned.

Operational Leadership

  • Recommend improvements that increase efficiency, effectiveness, and quality of certification services.
  • Develop and implement operational procedures that enhance service delivery and regulatory compliance.
  • Utilize technology systems to improve certification tracking, record management, reporting, and communication.
  • Assist with training faculty and staff regarding certification policies and procedural changes.
  • Supervise certification-related operations, graduate assistants, student employees, or other support personnel, as assigned.
  • Perform other duties as assigned in support of the mission and strategic priorities of the College of Education.

Minimum Qualifications

  • Master’s degree from an accredited institution.
  • Three to five years of progressively responsible experience in higher education administration, educator certification, student services, academic affairs, or a closely related field.
  • Demonstrated knowledge of educator preparation and New Jersey educator certification regulations.
  • Experience interpreting and applying complex policies, regulations, and procedures.
  • Excellent written, verbal, interpersonal, organizational, and analytical skills.
  • Demonstrated ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
  • Proficiency with Microsoft Office applications and student information systems.

Preferred Qualifications

  • Experience working within educator preparation programs in higher education.
  • Experience using New Jersey Department of Education educator certification systems.
  • Knowledge of CAEP accreditation standards and educator preparation accountability requirements.
  • Experience with data analysis, assessment, compliance reporting, and continuous improvement initiatives.
  • Experience developing operational procedures and coordinating complex administrative processes.

Knowledge, Skills, and Abilities

  • Comprehensive knowledge of educator certification regulations, licensure pathways, and educator preparation requirements.
  • Ability to interpret and communicate complex state and institutional policies.
  • Strong commitment to candidate success and customer service excellence.
  • Ability to establish productive working relationships with faculty, staff, administrators, state agencies, school districts, candidates, and alumni.
  • Excellent organizational, project management, and problem-solving skills.
  • Ability to analyze data and prepare reports that support institutional decision-making.
  • Ability to exercise sound judgment, maintain confidentiality, and manage sensitive information.
  • Demonstrated commitment to equity, professionalism, and continuous improvement.

Physical Demands and Work Environment

  • Work is primarily performed in an office environment.
  • Regular use of computers and standard office equipment.
  • Occasional evening or weekend work may be required to support College events, candidate workshops, or certification activities.
  • Occasional travel to university meetings, professional conferences, or state meetings may be required.

Salary & Benefits:

In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is AFT: Range 24 ($76,486-$87,954), with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors. 

For internal applicants, salary is determined per the Pay Adjustment formula (NJAC 4A:3-4.9 & 4.10). 

For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).

For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/

Notes:

  • Candidates must be legally authorized to work in the U.S., as the university will not sponsor an applicant for a work visa for this position.
  • All positions are contingent upon budget appropriations.
  • Only completed online applications submitted on or before the posted deadline will be considered. 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Assistant Director 2, Certification Specialist - Office of Clinical Experiences Glassboro, New Jersey

 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Note on STEM-OPT Employment
Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization.
Non-Discrimation at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

Annual Security and Fire Safety Report

Rowan is committed in assisting all members of our University community in providing for their safety and security.

The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here. 

The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on all our campuses. The report also contains information about fire statistics in Rowan University on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department.

 If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or email: cleryact@rowan.edu.