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Coordinator

Apply now Job no: 499756
Work type: Nonexempt Staff Full-time
Location: Bethlehem
Categories: Administrative Services

Responsible for performing daily administrative support duties and assigned projects in the Office of Research and Sponsored Programs. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

1. Provides post-award support to Office of Research and Sponsored Programs staff for sponsored project administration
*Assists in the creation and maintenance of active sponsored project and cost share files
*Monitors pending termination files on routine basis
*Tracks compliance with reporting requirements
*Sends report notices and reminders to internal and external constituents
*Maintains terminated sponsored project files to comply with record retention requirements
*Reviews travel and business expense reimbursements for compliance with Lehigh University policy, proper supporting documentation and mathematical accuracy

2. Maintains and updates information in Lehigh's financial record system and disposition of physical records to ensure compliance with government and Lehigh data retention regulations
*Maintains accurate status of proposals and projects in Lehigh's financial record system
*Performs maintenance of electronic and physical proposal and project files
*Codes proposal data for input into Lehigh's financial record system
*Identifies awards with respective proposal and current accounts, and updates Lehigh's financial record system accordingly
*Processes monthly termination notices
*Processes data for agency reports as needed
*Purges Payroll, proposals, and account files annually according to Lehigh's record retention policy

3. Performs administrative and support responsibilities
*Greets and assists visitors and students
*Receives and handles or forwards incoming calls
*Responds to inquiries and/or refers callers to appropriate personnel
*Establishes, maintains and monitors files and records
*Receives and processes incoming mail
*Types materials and corrects grammatical errors, spelling and punctuation
*Composes basic correspondence primarily related to inquiries and replies
*Route incoming agency information to the Contract and Grant Specialists and Director

4. Provide backup and support to the Pre-Award Coordinator as needed
*Assists Contract and Grant Specialists and Director in proposal preparation and submission
*Assists faculty members with proposal preparation, when requested by a Contract and Grant Specialist or Director
*Compiles, processes and uploads proposal information for electronic submission to agency

Grade: 7-37.5

Position Number:  S75860

Special Considerations

The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor 

Qualifications

High school diploma or equivalent combination of education and experience; Associates Degree preferred

One to three years related work experience

Excellent communication, interpersonal skills and a high level of customer service required

Excellent organizational skills and attention to detail

Excellent computer skills with experience using word processing and spreadsheet software

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position

Because of increasing COVID case counts in the region and new information about the characteristics of the Delta variant, all Lehigh faculty and staff will be required to be fully vaccinated unless they receive an approved medical or religious exemption from the requirement.

Only complete applications will be considered therefore please complete the application in its entirety.  Once the posting is removed from the website applications may no longer be allowed to be completed.

Advertised: Eastern Daylight Time
Applications close:

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