CLASSIFICATION TITLE: Administrator II
UNION CODE: M80
PAY PLAN: 12-month
ANTICIPATED HIRING RANGE- $7,083 - $9,167 per month
However, offer amount will be commensurate with candidate’s experience, education, skills, and training.
PAY BASIS: Monthly
BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information.
CANDIDATES ELIGIBLE TO APPLY:
Open to all qualified applicants
SPECIAL INSTRUCTIONS TO APPLICANT:
FOR PRIORITY CONSIDERATION, applications must be received by December 14, 2022; however, the position will remain open until filled.
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy [calstate.policystat.com] and questions may be sent to email@example.com.
Within University Advancement and in conjunction with CSUB Athletics, the athletics development department identifies, cultivates, solicits, and stewards donors to CSUB Athletics.
The Associate Athletics Director of Development, under the administrative direction of the Associate Vice President for Development and in partnership with the Vice President for University Advancement and the Athletics Director, develops fundraising plans and strategies that can aid programmatic and funding priorities which support athletics initiatives. This position serves on the leadership teams for both University Advancement and CSUB Athletics and is key to maintaining strong communications between both divisions.
DUTIES & RESPONSIBILITIES:
- Solicitation & Stewardship
- Meet with prospects and donors to solicit and negotiate gifts to CSUB athletics.
- Write and develop one-time or multi-year gift agreements and proposals.
- Write solicitation materials for secondary gifts, end-of-year appeal, renewals.
- Develop and maintain a portfolio and moves management plan of high net-worth individuals for major and principal gifts, fostering positive and enduring relationships that produce reciprocal benefits.
- Oversee the phone-a-thon program, mailers, and emails.
- Work with coaching staff and student-athletes with fundraising efforts (Excellence Funds).
- Manage portfolio of over 100 donors and prospects.
- Meet with donors regularly to ensure gift expectations are being met.
- Plan donor events that provide stewardship opportunities.
- Ensure proper acknowledgement, recognition, and continuing stewardship of donors.
- Provide endowment reports for all athletics endowments.
- Ordering of gifts and promotional items.
- Set-up, run, and teardown basketball/baseball hospitality and chalk talks.
- Oversee Roadrunner Scholarship Fund Board and its volunteers.
- Conduct prospect research to identify potential donors.
- Attend community and sporting events to network and develop relationships.
- Manage database of donors. This includes updating contact information, reviewing giving history, and relationships.
- Cultivation and Engagement
- Meet with prospects to identify common values and shared goals with the purpose of identifying opportunities for engagement and gift capacities that align with University giving priorities.
- Meet with current donors to enhance partnerships and facilitate continuous giving to the University.
- Write proposals for prospects that include one-time gifts, endowments, capital projects, legacy gifts, and gift-in-kind.
- Write annual plans for fundraising initiatives. This includes Roadrunner Scholarship Fund, capital projects, Legacy Society, and Excellence Funds.
- Serve as a CSUB advocate in the community. Stay current on community events and prospect / donor achievements seeking creative opportunities for engagement.
- Participate in professional development organizations, committees, boards, and meetings; travel locally and to assigned out-of-town regions.
- Staff Supervision/Leadership
- Manage and lead assigned staff through facilitating environment that motivates, empowers, and inspires commitment from employees while sustaining a diverse and inclusive workforce.
- Hire, train, evaluate, and recommend disciplinary action and/or dismissal of staff, adhering to collective bargain agreements, in coordination with the Executive Director of Development and Vice President for University Advancement, as needed.
- Identify and resolve issues at the peer level, taking necessary measures to mitigate future issues.
- Disaster Service Worker
- All MPP employees are considered Disaster Service Workers, (CA Gov. Code Section 3100), and are required to attend trainings and possibly hold a position in the CSUB Emergency Operations Center (EOC), as assigned.
EDUCATION & EXPERIENCE – An earned baccalaureate degree from a four-year college or university. Four years of experience in fundraising or external relations.
LICENSES, CERTIFICATES, CREDENTIALS – Possession of a valid driver’s license or the ability to obtain by date of hire.
SKILLS, KNOWLEDGE & ABILITIES (SKA’s) –
- Regular and reliable attendance is required.
- Thorough knowledge of principles and methods of planning and conducting a comprehensive philanthropy fundraising program.
- Ability to lead and enable staff to face challenges and achieve results in complex conditions.
- Familiarity with collective bargaining and administering corrective action as appropriate in a collective bargaining unit environment.
- Ability and commitment to executing the mission and vision of the University and department.
- Ability to manage multi-phase projects from inception to completion, build consensus among team members, balance multiple concurrent priorities, and work independently and as part of a team.
- High level of initiative and goal oriented.
- Self-starter who is an active listener and confident decision-maker.
- Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
- Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
- Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
- Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
- Thorough knowledge of English grammar, spelling and punctuation.
- Ability to interpret, communicate and apply policies and procedures.
- Demonstrated ability to maintain a high degree of confidentiality.
- Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
- Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
- Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.
- Must be willing to travel and attend training programs off-site for occasional professional development.
- Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
- Candidate must be committed to the adherence of NCAA rules and regulations.
- Two years of experience in a higher education institution.
- Experience working in Division I athletics department.
- Specific experience with Division I athletics annual fund.
- Experience with Raiser’s Edge donor records database system.
- Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
PHYSICAL DEMANDS: MEDIUM WORK – up to 40% of the activities involve sitting, standing, squatting, kneeling or walking; lifting heavy weight objects limited to 50 pounds; may involve pushing and pulling objects within the weight limits.
ENVIRONMENTAL FACTORS: N/A
SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.
BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.
MANDATED REPORTER: Limited - The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017.
CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.
EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.