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CLASSIFICATION TITLE: Administrator I

UNION CODE: M80

FT/PT: Full-time  

PAY PLAN: 12-month  

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: $7,917 - $8,917

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $3,938 - $11,703

PAY BASIS: Monthly       

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more!  See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants.

SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION, applications must be received by July 22, 2024; however, the position will remain open until filled.

POSITION PURPOSE: Reporting to the Director of Budgeting, Accounting and Reporting Services for Academic Affairs, the Accounting Manager of Sponsored Programs Administration is responsible for leadership and daily oversight to the sponsored programs administration auxiliary accounting and reporting team, to ensure compliance with government, CSU system, university,

DUTIES & RESPONSIBILITIES:

Sponsored Programs Administration & General Post Award Duties

• Provide daily oversight of accounting functions for the sponsored programs administration auxiliary to ensure accurate financial records and timely financial reporting.
• Supervise the sponsored program administration auxiliary accounting and reporting team, conducting regular performance evaluations, providing feedback, implementing improvements plans as necessary, promoting professional development and training, and fostering a collaborative and supportive environment.
• Review and analyze a broad range of complex accounting and financial activities to ensure compliance with various policies and appropriate accounting treatment.
• Utilizing professional expertise, oversee and monitor full life cycle of fiscal services for sponsored programs administration auxiliary which includes, but is not limited to, federal, state, and local accounting, tax preparation, financial and performance audits, budgeting, internal controls and regulatory compliance with laws, regulations and policies.
• Review a broad range of financial reports and billing/invoicing.
• Provide service to customers by answering questions, providing information, making referrals, and assuring appropriate follow-through and/or resolution.
• Analyze and reconcile bank statements, sub-ledgers (including Sponsored Programs Module), reports, and financial records in a timely manner.
• Recommend and approve adjustments, journal entries, reports, and expenditure transfers.
• Analyze transactions for correct coding and assignment of revenues and expenditures.
• Lead, approve, and complete schedules for various funds and accounts for annual audits.
• Direct staff in the preparation and monitoring of fluctuation analysis (actuals vs prior year, actuals vs budget, actual vs projections).
• Frequently provide timely and accurate information in response to customer inquiries and reporting that evidences a strong understanding of Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards Board (FASB), Government Accounting Standards Board (GASB), and Federal and State compliance requirements.
• Maintain policy updates and procedure development, implementation, or interpretation.
• Manage Financial Conflict of Interest process as it relates to Post Award activities.
• Interpret and train staff and campus on federal regulations (FAR, CFR, etc.), state statutes, local and private agency terms, and conditions as well as University policies to as it relates to awards and contracts.

Reporting Duties

• Assist with the coordination, development and/or production of various reports to meet customer (i.e., Auxiliary for Sponsored Programs Administration Board of Directors, Chancellor’s Office, University President’s Cabinet, management/dean, donor, and other internal/external constituent) needs and legal and regulatory requirements, ensuring timeliness, accuracy and compliance with GAAP, FASB and GASB.
• Maintain timely submittal of Program/Progress/Technical Reports, and Property & Equipment Control as it relates to grant activity.
• Maintain all databases and software related to reporting needs of the Auxiliary organizations.
• Prepare GAAP financial statements, supporting schedules, and footnotes.

Tax Related Duties

• Monitor the annual independent audit, program desk review and tax preparation including scheduling, preparing, and reviewing audit schedules.
• Gather information to assist in the compilation and review of data for the annual Unrelated Business Income Tax (UBIT) return, non-resident tax, quarterly sales, and use tax returns.
• Other tax related duties (i.e. research, policy revision, etc.) as assigned.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – Equivalent to a bachelor’s degree in accounting for finance, business administration, or closely related field and five (5) years of progressively responsible professional accounting experience.

SKILLS, KNOWLEDGE & ABILITIES (SKA’s) –

• Regular and reliable attendance is required.
• Extensive and thorough knowledge of Generally Accepted Accounting Principles (GAAP) Financial Accounting Standards Board (FASB), and Governmental Accounting Standards Board (GASB) standards.
• Ability to present statistical and mathematical data clearly and concisely.
• Advanced proficiency with current word processing, spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems.
• General understanding of internal control methods.
• Experience with the financial statement process and preparation as well as Board reporting processes.
• Ability to interpret complex financial statements and reports.
• Understanding and ability to interpret applicable laws, rules, and regulations.
• Ability to convey complex and technical professional accounting information to non-Accountants.
• Ability to effectively lead and supervise a team of professional staff aligning with bargaining unit parameters and campus policies/procedures.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
• Working knowledge of or ability to quickly learn University infrastructure.
• Possesses a customer-oriented and service-centered attitude.
• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.

PREFERRED QUALIFICATIONS:

• Certified Public Accountant (CPA)
• Experience working in a CPA firm including annual audits.
• Master’s degree in business, accounting, finance, or related field.
• Experience with PeopleSoft accounting.
• Demonstrated skills in an institutional/educational environment utilizing a customer-orientated and service-centered attitude.
• Knowledge and experience in grant accounting and Federal and State compliance requirements.

PHYSICAL DEMANDS: N/A

ENVIRONMENTAL FACTORS: SEDENTARY WORK – involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds.

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. 

CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.      

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations.  State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity.  Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.