Job Summary

Under general supervision of the Senior Personnel Manager, and with lead work direction provided by the Executive Assistant to the Dean, this position provides administrative support for the College of Engineering (CENG) Dean’s Office. The primary purpose of this position is to provide administrative support to the Assistant Dean of Advancement and External Relations and Development staff, working independently on assigned projects. The incumbent provides high-level customer service within the Dean’s Office to assist donors, visitors, students, and faculty. The incumbent works closely with all college staff to schedule and coordinate meetings and events    

Additionally, this position acts as the assistant to the Assistant Dean of Advancement and External Relations including but not limited to calendar management, scheduling, meeting coordination and support, and travel coordination.

Administrative support staff within the College of Engineering primarily support their individual home department, while working as part of a broader team of administrative staff and in collaboration with their peers in other departments and the dean’s office. The administrative team shares ideas and innovations with respect to administrative functions, coordinates and implements uniform processes and procedures, and supports each other to ensure the success of the college.

Department Summary

Ranked as one of the best in the nation, the College of Engineering (CENG) prepares California's next generation of leaders in engineering and technology. From the first day on campus, students are immersed in a project- and design-centered curriculum that stresses teamwork and collaboration across disciplines. The college serves more than 6,000 undergraduate and graduate students.

Key Qualifications

• Ability to present a professional and pleasant demeanor on a consistent basis, and to provide excellent customer service, while interacting in person and by telephone, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
• Ability to interpret, communicate and apply policies and procedures.
• Demonstrated ability to maintain a high degree of confidentiality.
• Ability to successfully assign tasks, provide work direction, training, and guidance to student office assistants.
• Excellent organizational and time management skills with the ability to set own priorities and those of others as well as to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Ability to adapt to changing policies, procedures, and technology.

Education and Experience

• High school diploma or its equivalent. Type 45 wpm. Five (5) years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)

Salary and Benefits

Anticipated Hiring Range: $50,962 - $66,533 annually

Classification Range: $48,696 - $79,836 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.