Job Summary

1. Provide administrative support for department head as follows:  coordinate department head calendar, assist with and prepare departmental survey forms, obtain institutional data and compile for use in various reports and documents.
2. In coordination with the ASC II, recruit, hire, and train student office assistants, directly supervise by assigning work, reviewing completed work and discussing goals and expectations. 
3. Plan and coordinate student-oriented special events, including but not limited to welcome events, open house, and commencement events, and coordinate department advisory council meetings.
4. Oversee maintenance of, and updates to, department website and coordinate FSN newsletter and social media platforms.
5. Provide support for weekly student announcements.
6. Apply college policies and procedures pertaining to student evaluation of faculty, oversee preparation and distribution of evaluation materials and distribution to personnel files.
7. Advertise and coordinate application process for department scholarships, convene faculty committee and participate in deliberations to determine appropriate recipients; interact with university scholarship program coordinator.
8. Coordinate and oversee donor letters.

Education and Experience

High school diploma or its equivalent. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)

Salary:

Anticipated Hiring Range: $22.29 - $24.52 per hour

Classification Range: $22.29 - $35.03 per hour

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.  

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).