Job Summary

Under the general supervision of the Graphic Communication Department Chair and with lead direction collaboratively provided by the Psychology and Child Development Department Chair, the Graphic Communication Department’s Administrative Support Coordinator II and the Psychology and Child Development Department’s Administrative Support Coordinator II, this position provides general clerical support for the department chair and faculty of both the Graphic Communication and the Psychology and Child Development Departments. The position is responsible for providing information and support for administration, faculty, students, parents, and the general public regarding the departments’ programs. The position serves as front office receptionist and provides a full range of clerical support for the faculty, the department chair, and the Administrative Support Coordinator for two academic departments. The joint-assignment is evenly split between the two departments at 50%, or 20 hours per week working for each department.

Department Summary

Founded in 1946, Cal Poly's Graphic Communication Department represents one of the best-known programs of its kind in the nation. The discipline includes media and mass communication involving the creation, production, management and distribution of advertising, marketing, web sites, books, magazines, newspapers, catalogs, packages and other media in printed and digital form.

The department of Psychology & Child Development (PSY&CD) is dedicated to enhancing the health of individuals, families, and communities through research, education, and application of psychological and developmental science. One of the larger departments in the College of Liberal Arts, PSY&CD offers Bachelor of Science degrees in Psychology and in Child Development, as well as a graduate degree in Psychology (MS) and two minors. The department-affiliated preschool is staffed by a director and two professional staff members as well as student assistants.

Key Qualifications

• Excellent organizational and time management skills with the ability to set own priorities and coordinate multiple assignments with fluctuating and time-sensitive deadlines. Ability to maintain accuracy and complete tasks in a timely manner in a fast-paced environment.
• Ability to learn, interpret, and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to adapt to changing policies, procedures, and technology.
• Ability to initiate, establish, and foster teamwork by maintaining a positive, cooperative, productive work atmosphere and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Ability to actively problem solve and use effective interpersonal skills when working as a frontline contact with a variety of campus and community individuals.
• Demonstrated ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to manage moderately complex records; ability to gather and compile data from various sources and to present information in a clear and concise manner.

Education and Experience

High school diploma or its equivalent. Type 45 wpm. Three years of general office support experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.)

Salary:

Anticipated Hiring Range: $40,480 - $48,664 annually

This position is paid under the 11/12 pay plan, where the salary for 11 months is distributed over 12 months. The salary will be received every month. The incumbent will have one month off every year (with pay, benefits, and vacation/sick leave accrual continuing through the month off).  The one month will be July.

Classification Range: $40,476 - $59,592 annually

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.  

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.