Job Summary

Reporting directly to the special advisor to the provost, the incumbent acts independently on the provost’s professional calendar, time management, and projects. This position performs highly sensitive and confidential executive administrative support for the provost while maintaining a high level of executive presence. In conjunction with the Office of the Provost’s staff, the executive assistant supports the administrative duties of the office and works closely with staff to coordinate activities that involve the provost and executive vice president, campus constituents, community leaders as well as university supporters.

Department Summary

The provost and executive vice president (provost and EVP) for Academic Affairs is the chief academic officer of the university, is the most senior among the vice presidents, and reports directly to the president. As the highest ranking academic, the provost and EVP is responsible for developing and implementing academic plans and policies, which will enable the university community to achieve the highest levels of academic excellence. The college deans, Academic Affairs’ division leadership, the vice president for Research, Economic Development, and Graduate Education (R-EDGE), the vice president for Strategic Enrollment Management (SEM) report to the provost and EVP. The vice president for University Personnel and the associate vice provost for Academic Personnel have a dotted line report to the provost and EVP. The provost and EVP also represents the campus within the CSU and to external constituencies as designated by the president. The Office of the Provost staff supports the vision of the provost and EVP, the university, and the Learn by Doing experience.

Key Qualifications

• Manage the daily requirements of the executive Office of the Provost, as planned and impromptu with regards to communications, contacts, calendar, public appearances, travel, conflict resolution, research, and other professional activities.

• Strategize with the special advisor to ensure the provost’s strategic goals are in alignment with calendar and time management and in support of the provost’s priorities and initiatives.

• Create, review and distribute appropriate briefing materials, analysis, and reports necessary for meetings, conferences, communications, and phone calls.

• Serve as the administrative liaison between the Office of the Provost and the other executive leadership offices including the Office of the President, the college deans’ offices, Academic Affairs leadership offices, the Academic Senate, and the CSU Chancellor’s Office for scheduling and planning the provost’s time, briefing materials, agendas, and other action items.

• Use independent judgment to triage and prioritize requests for the provost’s time.

Education and Experience

• Equivalent to graduation from a four-year college or university. Five years of progressively responsible administrative experience as secretary, executive secretary or senior level staff assistant. A graduate degree may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis

Salary and Benefits

Anticipated Hiring Range: $98,000- $115,000 annually

Classification Range: $61,224 - $152,688 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.