The Library’s administration is responsible for administering the policies and procedures of the University and the CSU as they affect library operations, and establishing local policies that enable the Library to provide the highest quality services possible to its users. It is the principal office of the Library, housing the dean and other administrators. In addition, staff members in this office provide various types of support to library management: clerical, development, fiscal, human resources, communication and facilities. The Library’s budget is approximately $11 million and employs 80 faculty and staff as well as approximately 100 student assistants.
The Administrative Office is currently comprised of five managers: the Dean, Associate Dean, Acting Assistant Dean, Director of Library Information Technology and Digital Initiatives and the Director of Fiscal Operations and Human Resources. Support staff includes 4 administrative analyst/specialists, 2 public affairs and communication specialists, 2 administrative support coordinators, and student assistant support.
The Administrative Office Coordinator is responsible for making sure the reception area is covered during normal business hours, either by his/her own coverage, coordinating with other staff, or ensuring adequate student assistant coverage. The primary functions of the reception area are: ensuring that visitors and phone calls are handled effectively, scheduling library meeting rooms, checking out keys needed by library staff, ordering all supplies for the administrative office, and ensuring that administrative office staff have general clerical support.
The person in this position is responsible for the coordination of travel for library faculty and staff including the defensive driving program.
The Coordinator provides administrative support to the Library Admin lead for human resource and financial transactions/processes. The position also provides support to an Administrative Analyst Specialist in the areas of procurement, student assistant payroll and financial operations.
The Administrative Office Coordinator also serves as the back up for the dean/associate dean’s assistant, providing support when the deans’ assistant is absent or during peak times of activity. The position participates in the coordination of on and off campus events, receptions, gatherings and hosted activities including dean sponsored, donor or other high profile library events.
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This is a full time (1.0 time-base) benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.