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499702 - Administrative Support Assistant II

Apply now Job no: 499702
Work type: Staff
Location: Fullerton
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Job Title

Administrative Support Assistant II

Classification

Administrative Support Assistant II

AutoReqId

499702

Department

Dean Education

Sub-Division

College of Education

Salary Range

$2,912 - $4,592 per month (Anticipated hiring salary is $2,912 per month)

Appointment Type

Ongoing

Time Base

Full-Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

About CSUF

Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:  
The Deans Office within the College of Education is committed to preparing high quality educators and leaders who engage in research-based instruction, reflective practices, meet ethical and professional standards, participates in innovative collaborative endeavors, dedicated to lifelong learning and making the world a better place. We are seeking an exceptional individual to join our team as an Administrative Support Assistant II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under general supervision, the Administrative Support Assistant for the College of Education performs administrative support including handling heavy phone and walk-in traffic for the dean's complex and five academic departments. Prepares materials for meetings, processes travel and expense reports, and assists in event and meeting planning for the associate dean. Maintains records and receipts for all purchases on procurement cards for the associate dean. Organizes incoming and outgoing mail and acts as a guide to the student assistants. Coordinates student assistant office coverage in the dean’s complex. Generates, monitors, and processes work orders requests and serves as a liaison as requests are completed. Serves as the department IT coordinator for the dean’s suite. Coordinates purchasing of supplies for the departments and the dean’s suite. Forwards and monitors signing and processing of grade change forms. Processes faculty travel for full time professors in all departments. Oversees master teacher and school district contract procedures and payment. Maintains school district communication and updates a database of 90 school districts. Ensures master teachers are paid in a timely manner. Uses a variety of office support technology and systems, such as Excel and Word. Serves as the backup to pick up College of Education faculty and staff paychecks. Schedules all College of Education conference rooms. Maintains copier, mailroom and college’s faculty and staff directory. Other duties as assigned. 

Diversity is a defining feature of California's past, present, and future. Increasing the diversity of our educators to better reflect the population of California is just one aspect of the College of Education's dedication to just, equitable and inclusive education. Diversity refers to the variety of personal experiences, values, and worldviews that arise from differences of culture and circumstance. Such differences include race, ethnicity, gender, age, religion, language, abilities/disabilities, sexual orientation, socioeconomic status, geographic region, and more. 

All College of Education students leave with a perspective that recognizes, acknowledges, and respects the knowledge and strengths all students bring from their communities (e.g., cultural, ethnic, disability, and linguistic). This perspective is known as Just Equitable and Inclusive Education (JEIE) and is evident in all our programs. College of Education students use this perspective to make community-based assets an integral component of curricular and pedagogical development. In this way, our graduates learn to value and draw upon students’ backgrounds not only to support them in developing skills leading to success in the broader society, but also as a mechanism to transform our communities. We believe that all faculty and staff who work for the college must share these same commitments.

Click here http://ed.fullerton.edu/about-the-college/jeie.php to learn more about Just, Equitable and Inclusive Education (JEIE).

It is required that you provide a JEIE statement that demonstrates your commitment to Just, Equitable and Inclusive Education.  Your application will be considered incomplete without the submission of a JEIE statement . Please be sure to address the following:

· what diversity means to you

· a description of your experiences with a diverse range of students/people

· a description of how issues of diversity have impacted you personally or professionally

Essential Qualifications

High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Evidence of successful experience in working with Black and Hispanic students. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.  Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Previous front-line customer service experience. Familiarity with the College of Education or experience working in another College/Department at a CSU.  Possession of strong communications skills. Experience using Microsoft Word, Excel, Outlook, Adobe software, and CMS PeopleSoft. Ability to multitask.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
 
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
 
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
 
Regular attendance is considered an essential job function.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 
 
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Hiring Preference

On-Campus CSUEU Employees

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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