Under the direct supervision of the Department Specialist, this position provides support to the Department of Romance, German, Russian Languages and Literature in the area of administrative assistance to faculty and department chair and assists with six programs in a department office of approximately 13 tenured/tenure-track 3, 31 lecturers, and 12 Teaching Assistants, and 4 Graduate Assistants; serves as one of the resources for information and support for Department policy and practice for faculty, staff, and students. There are 6 undergraduate programs with 4 BAs (116) majors and second majors, 6 minors (146), three certificates (15), and 4 MAs (34). Fall 24 FTES is 358.8.
Key Responsibilities
- Enters, types, reproduce updates, archives and tracks course schedules, curriculum, and book orders, using CMS program when necessary.
- Receives visitors and incoming telephone calls for the Department. Provides clerical support for faculty in the Department. Provides information and directs inquires to appropriate parties. Maintains appearance of offices and posted materials.
- Serves as department mail clerk and maintain office and photocopier supplies.
- Serves as department Web Master and Technology Help Desk resource.
- Arranges events and activities in collaboration with supervisor and faculty members.
Knowledge Skills and Abilities
Ability to establish and maintain good working relationships with a variety of people--faculty, staff, students, and vendors. Working knowledge of office methods, procedures, and practices relating to an academic environment. Ability to perform and concentrate in noisy environment that involves independent judgment, accuracy, and speed. Working knowledge of Windows, Word, e-mail, spreadsheet, databases, publisher, webpages, and CMS.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
• Equivalent to three (3) years of administrative support experience required. Academic department or program experience preferred
• Bachelor’s degree preferred
• Academic department experience preferred.
Physical Summary
Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).
Department
Romance, German, Russian Languages and Literature (RGRLL)
Classification
Administrative Support Assistant II
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,680 - $5,417 per month.
Benefits
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a temporary position ending in June 30, 2026 with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.
Accommodations
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.