Accountant II

Apply now Job no: 536055
Work type: Staff
Location: Maritime Academy
Categories: Unit 9 - CSUEU - Technical Support Services, Finance/Accounting, Probationary, Full Time
Position Description

Working Title: Accountant II

Classification Title: Accountant II

Department Name: Financial Services

Time Base: Full-time

Pay Plan: 12 month 

Bargaining Unit:   9 (CSUEU)

Employment Type: Probationary/Permanent

Salary Range:

  • Hiring salary is anticipated at $5,300-$5,600 per month commensurate with education and experience
  • CSU Salary Range: $4,452 -$8,592 per month.

Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information.

Application Deadline: Open until filled. A review of applications will begin Tuesday, February 27, 2024 and the review period may end at any time thereafter.

Position Summary: 

The Department of Accounting and Finance provides accounting services to the University's students, staff, faculty and Auxiliary Organizations. These accounting services include but are not limited to cashiering, student accounts, accounts receivable, accounts payable, general accounting, financial aid, post award grants and contracts, financial reporting, and asset management/property accounting. Accounting is responsible for ensuring that all accounting, reporting, and reconciliation functions are performed in accordance with applicable law and policy while at the same time providing the highest possible level of service to the campus community.

Under the general direction of the Accounting Manager, Accountant II performs professional accounting work requiring comprehensive knowledge of generally accepted accounting principles (GAAP) and governmental accounting standards. This includes completing account reconciliations, preparation of journal entries, inter-fund accounting, and solving moderate to complex accounting issues, and financial analysis. In addition, the incumbent assumes primary responsibility for recording Foundation financial transactions in a timely, accurate, efficient, and effective manner, monitors and reconciles cash and investment accounts for all campus funds.

The incumbent participates in all aspects of supporting the mission and goals of California State University Maritime Academy and its Auxiliary Organizations. The incumbent plays an active role in working, partnering, and collaborating within the Administration and Finance Division and all other campus business units and operations relating to the day-to-day business operations.

About California State University Maritime Academy:

Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students.

Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering,  Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, Coast Guard, and Naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses.

Major Responsibilities:

Under general direction of the Accounting Manager, the incumbent will perform and provide professional level, cross-functional accounting support for the University and Auxiliary Organizations which is analytical, evaluative, innovative, and advisory in nature for the Accounting Department unit of Fiscal Affairs. This includes providing a wide variety of centralized accounting services where the application of knowledge about the theories, principles, and practices of the accounting profession, including Generally Accepted Accounting Principles (GAAP) are used in classifying, examining, analyzing, reconciling, and reporting of financial transactions while ensuring compliance of applicable laws, rules and regulations between entities, programs, and funds. These responsibilities include but not limited to:

  • Analyze and reconcile bank statements, sub-ledgers, reports, and financial records.
  • Monitor the day-to-day financial activities of the campus and other Auxiliary Business units.
  • Review, analyze and make appropriate journal entries.
  • Recommend and prepare adjustments, journal entries, reports, and expenditure transfers and chargebacks, includes billing and generating invoices. 
  • Review and monitor all outstanding receivables, perform collections if necessary.
  • Establish and record allowance for bad debts, and recommend write-offs for uncollectible debts.
  • Assist with recording and maintenance of asset management including depreciation and monitoring Construction Work in Progress (CWIP) for capital projects.
  • Completes schedules for various funds and accounts for the annual audit. Assists with any audit that applies to her area of responsibility.
  • Use knowledge of financial record-keeping methods, sound accounting controls, business processes, policies, and procedures to interpret and apply the effects of policies and rules to financial analyses and projections, and maintenance of the Chart of Accounts.
  • Support the University's internal controls, tax, and audit functions; system processing and maintenance of associated administrative systems, implementing appropriate fiscal policies and procedures, identifying and implementing new technologies in support of these business processes; providing guidance in fiscal matters relative to the areas of responsibility.
  • Development and/ or interpretation and implementation of campus, federal, state, and CSU policies and procedures.
  • Review financial documents for accuracy, completeness, validity and adherence to standards.
  • Monitor and review all Raisers Edge activity and posts to the general ledger.
  • Manage and reconcile interagency transactions between the University and the Foundation. Prepare cash transfer documents for the same. Provide Foundation departmental reports as requested.
  • Run bank reports for the Foundation and the University and reconciles to the general ledger.
  • Reconcile scholarship awards to university disbursements for the Foundation.
  • Post miscellaneous bank transactions such as wire transfers and credit card receipts.
  • Record Gifts- in- Kind.
  • Perform treasury management for the Foundation.
  • Analyze and reconcile GL to the Raisers Edge donor database.
  • Allocate investment earnings, credit card fee and other allocable items.
  • Provide training, guidance, and assistance to Advancement personnel.
  • Allocate interest earnings to appropriate funds.
  • Assist with the preparation of Foundation financial reports and makes budget projections.
  • Perform cash/bank reconciliations for the University and the auxiliary business units.
  • Identify actual or potential problems and recommend corrective or preventative action.
  • Work closely with Accounts Payable & Procurement personnel for Vendor set ups, wire set ups, vendor type set up for various classifications for Micro Business, OSB for Procurement annual reporting.
  • Preparation of the GAAP Audit lead schedules for campus and auxiliary organizations, and reports to outside agencies and governmental entities.
  • Perform post-award grant management of grants and contracts which include but not limited to assisting principal investigators and/or campus departments with expenditure review; monitor accounts, reporting on grant funds to internal and external agencies and a variety of budget grant and contract budget related compliance matters; coordinates the campus efforts in managing grant and contracts accounting.
  • Reconcile monthly intercompany auxiliaries AR and prepare month end wire transfers to clear balances owed between auxiliaries.
  • Set up all Cal Maritime Academy, Cal Maritime Foundation, Associated Students of Cal Maritime Academy  and Cal Maritime Corporation  vendors in CFS (Common Financial System).

Monitor and oversee University cash and investment accounts. This includes monitoring and reconciliation of cash and investment accounts for all campus funds in accordance with federal and state regulations and campus policies. Liaison between the campus and the bank, the campus and the CSU Chancellor's Office Treasury Management team, and the Foundation and their Investment company.

  • Reconcile cash and investment account from different sub-system sources (CASHNet online student payments and 3rd party payments for all campus accounts.)
  • Vendor maintenance includes securing & filing vendor 204 forms.
  • Record Inter-agency Fund Transfers (IFTs) received from the Chancellor's office. Work with Budget Office for some Cost Allocation worksheets. Initiate IFT's to various campuses for service reimbursements, e.g. University Police Department for personnel overtime performed at other campus, etc.
  • Monthly reconciliation of bank and investment accounts including allocations for the campus.
  • Review and post applicable journal/s for Accounting Department Notice of Accounting Transaction (AD NOATs) received from the Chancellor's Office.
  • Work with the Accounts Payable office to facilitate and initiate wire transfer payments to vendors.
  • Record through the cashier’s office payment application all electronic payments received, when appropriate.
  • Assist campus community with account analysis information, including facilitating reclassification of transactions when appropriate and approved.
  • The incumbent will perform job-related duties and special projects as assigned.
  • Other duties as assigned.

Required Qualifications:

Experience: Equivalent to two years of progressively responsible professional accounting experience.

Education:  Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.


Thorough knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General understanding of internal control methods. Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements.


In addition to those of the Accountant I, ability to apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting data; prepare clear, accurate financial statements and reports; utilize problem-solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies, and principles; make decisions and recommendations regarding accounting activities; communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants.

Preferred Qualifications:

  • CSU or higher education or Governmental or Public accounting experience is desirable.
  • Experience using PeopleSoft in a university or governmental environment is desirable
  • Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization.
  • Demonstrated knowledge with nonprofit fund accounting and institutionally related foundations.
  • Knowledge of or ability to quickly acquire knowledge of University, CSU, state and federal rules and regulations related to accounting services functional areas.

Special Conditions: 

Physical, Mental and Environmental Conditions:  Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds.

Background Check: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Eligibility to Work:  Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.

Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at:

EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status.  Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146.

Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. 

Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed.

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