Working Title: Human Resources Student Assistant (Fall 2025/Spring 2026)
Classification Title: Student Assistant-FWS/ Non-FWS
Department Name: Human Resources/Reception
Time Base: Part-time
Hours to be Worked: Up to 20 hours per week
Supervisor's Name: Marie Hernandez
Pay Plan: Hourly
Bargaining Unit: Excluded (E99)
Employment Type: Temporary
Pay Level and Pay Rate:
Application Deadline: Interviews to begin Monday, March 10, 2025. Open until filled.
Job Summary:
Will perform reception duties for administration building and support campus wide mail distribution. This includes greeting and assisting visitors, answering phones, distributing department mail, posting outgoing mail, and generally assisting in various projects and tasks within HR. This position will also allow a student to gain knowledge and experience in Human Resources.
About the California State University Maritime Academy:
Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students.
Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses.
Job Duties:
- Provide front desk reception services for Human Resources. Direct staff/faculty/students/visitors to appropriate HR team member.
- Answering phones, transferring calls, and checking voicemail/reception email messages daily.
- Filing and/or shredding materials
- Photocopying/sorting/collating materials
- Updating the HR website
- Auditing and scanning of files.
- Distributing outgoing and incoming mail from multiple shipping services to the appropriate department/personnel
- Basic typing and data entry
- Processing incoming/outgoing mail and faxes.
- Other duties as assigned.
Required Qualifications:
- Typing and keyboarding skills and the ability to use standard office equipment.
- Ability to use standard word processing and data collection computer programs, specifically Microsoft Office Suite programs (Outlook, Word, Excel, Google Docs etc.)
- Strong organizational skills
- Punctuality
- Attention to detail
- Ability to maintain confidentiality
- Personable and friendly demeanor
- Ability to navigate and update websites
Preferred Qualifications:
- Knowledge of Visio and Canva
Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix
Equal Opportunity and Excellence in Education and Employment
This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Maritime provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Maritime complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Cal Maritime is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Maritime, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.
Supplemental Information
Background Check: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.
Integration: The California State University Board of Trustees has approved the integration of the California State University Maritime Academy with California Polytechnic State University, San Luis Obispo, effective July 1, 2025. The two campuses will form one academic institution operated as California Polytechnic State University, San Luis Obispo and all employment positions with California State University Maritime Academy are subject to this transition. Employees hired in the period after the Trustees’ approval on November 21, 2024 and prior to the integration date on July 1, 2025 will have their employment transitioned to California Polytechnic State University, San Luis Obispo. Employment shall continue to be subject to California State University policies and applicable collective bargaining agreements. Any changes in organizational structure, reporting relationships, or employment conditions will be communicated as details are finalized.
Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume.
Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed.