Classification: Administrative Analyst/Specialist Ex II
Hours: Full-time / 40 hours per week
Anticipated Hiring Salary Range: $5,864 to $6,842 per month
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.
Priority Screening Date: June 14, 2023
Recruitment Status: Open Until Filled
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives with a focus on student success and engagement through experiential learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. With a vibrant, diverse student body of over 7,400 students. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI).
The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB’s sustainability initiative is to be carbon neutral by 2030. The university’s faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.
Under the general supervision of the Business Manager of Parking Services, the Transportation Program Coordinator will develop and assess campus transportation goals; provide program leadership for new and existing alternate transportation programs and services in a manner that supports sustainability goals; and recommend and implement the related practices, processes, planning, and service administration. Incumbent will work closely with other campus departments, student organizations, community partners, and contractors to evaluate and promote transportation programs; seek out grants related to alternate transportation programs and sustainable transportation, develop effective marketing strategies to promote new and existing programs; and participate in the President’s Sustainability Committee.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
- Develop and provide leadership for the growth of campus transportation services and programs.
- Acts as the primary campus contact for the day-to-day operations and contract management of the following campus transportation services, and others as they are developed:
- Monterey-Salinas Transit bus service
- Campus Shuttle services
- Car Share (i.e. Zipcar)
- Ride Share (i.e. Lyft)
- Electric Vehicle Charging Stations
- Bicycle Share and bicycle registration
- Emergency Ride Home program (TAMC)
- Low-Speed Vehicles
- Alternative Mobility Solutions (i.e. Bird Scooters)
- Supports department manager in the procurement of expanded or additional transportation services.
- Ensure compliance of campus transportation services with campus and CSU Policy, State and Federal laws and regulations, the Campus Master Plan, and sustainability goals.
- Adheres to a budget that includes basic annual operating and marketing expenses.
- Develops and maintains program policies and procedures for new and existing campus transportation services.
- Responds directly to address complex problems, operational issues, and complaints regarding campus transportation services, including maintaining the firstname.lastname@example.org email account.
- Primary contact with Facilities, Services and Operations, and other relevant departments to maintain the physical condition of equipment and infrastructure that supports campus transportation services.
- Develop and implement marketing and outreach for campus parking and transportation services, programs, events and campaigns.
- Establish and maintain positive working relationships with partners across the campus staff, faculty, and student spectrum, as well as external agency officials to ensure effective and timely communication of program awareness and updates.
- Creates and distributes promotional and informational marketing materials, approved and coordinated through University Communications, to engage the campus community about transportation services.
- Plans and hosts transportation promotional and educational events and workshops.
- Participates in tabling and/or a presentation presence at major campus events.
- Maintains the transportation services webpage and all transportation content.
- Assists in parking and transportation day-to-day service change announcements.
- Formulate a strategic and innovative umbrella program brand for campus sustainable transportation services, under which services can be marketed and incentivized for the campus community.
- Participates in local and regional transportation-related workshops, creating and managing relationships with outside entities
- Participates in ATC Meetings and provides administrative support to the Chair as requested.
- Collect, assess, and share data to support transportation services.
- Participates in Parking Services strategic planning.
- Supports parking stall count and occupancy data collection and analysis.
- Evaluate data sources provided by external transportation service providers
- Conducts an annual campus-wide Travel Survey to collect transportation behavior and usage, and assist in federal, state, or local transportation data reporting.
- Visually observes campus transportation conditions on a daily basis.
- Routinely summarizes transportation service data usage for internal planning, as well as campus-wide awareness purposes.
- Formulate a strategic five-year business plan for the development and expansion of campus transportation services.
- Establishes and maintains regular communication with other CSU transportation and parking staff, and assesses other campus examples to implement leading industry standards and best management practices.
- Participates in project and planning meetings with key objectives and long-term goals for transportation elements lead by Campus Planning and Development.
- Seek out and apply for external grants and campus funding opportunities to support campus transportation services and programs.
- Facilitates RFP and grant writing related to sustainable transportation, based on identified service needs.
- Performs other job-related duties and special projects as assigned by the department director, manager, or supervisor.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge: Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
Abilities: Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Experience in the day-to-day operations of transportation services system.
Highly proficient in Microsoft Office Suite, specifically Microsoft Word, Excel (including pivot tables, linking worksheets, and creating formulas), and PowerPoint (specifically to include complex statistical information). Must be highly proficient in the Google Productivity Suite (Docs, Sheets, Sites, etc.).
- Minimum of two years of program development, marketing and administration in sustainable transportation systems and services preferred.
- Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent information system.
- Technical fluency in the use of Microsoft Office Suite; Google’s G-Suite (Gmail, Docs, Drive, and Calendar); Hyperion or equivalent reporting tools; intranet drives; and internet browsers.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:
- All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
- The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
- This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
- Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
- Occasional evenings and/or weekend work may be required.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require occasional work outdoors in inclement weather.
The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit CSU System Benefits. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.
For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or email@example.com. All employees must be eligible for employment in the U.S.
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.
CSUMB is a smoke and tobacco-free campus.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.