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Educational Opportunity Programs & Guardian Scholars Coordinator

Apply now Job no: 527323
Work type: Staff
Location: Monterey Bay
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services, On-site (work in-person at business location)

Classification:   Student Services Professional II
Hours:  Full-time / 40 hours per week 
FLSA:  Exempt

Anticipated Hiring Salary: $5,025 - $5,279 per month
CSU Salary Schedule

*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date:  May 10, 2023
Recruitment Status:   Open Until Filled


Powered by an inspiring Founding Vision StatementCalifornia State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,400 students.  The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB’s sustainability initiative is to be carbon neutral by 2030. The university’s faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.


The Educational Opportunity Program (EOP) is designed to improve access and retention of historically low-income and educationally disadvantaged students. The Guardian Scholars program is a part of the EOP umbrella and it provides holistic support services for former and current foster youth, wards of the court, unaccompanied homeless youth, and youth under legal guardianship. Under the general supervision of the Director for College Support Programs and the daily work direction of the Educational Opportunity Programs Associate Director, the Guardian Scholars Coordinator is responsible for the planning and coordination of the Guardian Scholars Program. This includes: targeted outreach to foster youth and oversight of the program’s application process, providing intricate student support services to former foster and homeless youth, tracking student progress, advising, and referrals to external and campus support services as needed. The position will develop, implement and assess programming to assist former foster youth and homeless students in their transition from high school and community college to CSUMB and focus on student retention and persistence to graduation. The Guardian Scholars Coordinator serves as the EOP and Guardian Scholars representative at appropriate meetings, relevant committees on campus, and serves as a liaison with other CSU and community programs serving former foster youth and homeless students. The Guardian Scholars Coordinator will work closely with foster youth programs, foster youth consortiums, the Chancellor's Office, local school districts and community agencies. In addition, promotes and represents the Guardian Scholars Program and the EOP within the CSUMB community by advocating for former foster youth, wards of the court, unaccompanied homeless youth, and youth under legal guardianship. The Guardian Scholars Coordinator with support from the EOP Associate Director will be responsible for managing, maintaining and expanding all of the services and programs of the Guardian Scholars Program which includes key partnerships across campus, as well as in the local community.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  • Responsible for the planning and coordination of the Guardian Scholars Program, including: targeted outreach to former foster youth, wards of the court, unaccompanied homeless youth, and youth under legal guardianship. Oversee the program’s application process and stays current on eligibility/documentation requirements. Maintains contact with all foster youth applicants to aid their admission process and provide guidance about their application, outstanding documentation, and their admission status. Works collaboratively with local child welfare agencies, area high schools, and community colleges, and assists in attracting a diverse undergraduate student population. Attends conferences/meetings and keep abreast of new developments/legislation on issues addressing current and former foster youth, access and equity programs and academic advising. Participates in foster youth advocacy and advisory councils. Responsible for responding to all Guardian Scholars referrals received.
  • Conducts 1:1 meetings with students to identify their challenges, consider and discuss options in a realistic evaluation, , assess  the aptitudes and abilities as related to their particular needs and circumstances, select suitable educational or vocational goals, and implement corrective measures to alleviate skill deficiencies, and providing referrals to on and off campus partners and advocacy. Maintains appropriate documentation of services provided and manages electronic student file documentation of students. Coordinate continuity of care for Guardian Scholar students who need assistance in addition to basic needs services which may include academics, mental health and the navigation of university processes.
  • Responsible for collecting, organizing, creating and submitting quarterly and/or annual reports summarizing efforts that include data, recommendations and any other ad hoc reports requested by EOP Associate Director and CSP Director. Provide insight, direction and recommendations to unique and sometimes sensitive issues, and is expected to independently and collaboratively resolve complex problems through the use of highly effective communication skills. Support the development and funding efforts of the Guardian Scholars Program, including but not limited to completing prospect research on potential funds/foundations, writing/submitting grants, writing/submitting grant progress reports, managing multiple grant budgets and conducting presentations to potential funders.
  • Trains and supervises paraprofessional student staff. Maintains good communication with student staff and assists with professional development activities/trainings.
  • Evaluate all programs and services and lead improvement efforts accordingly.
  • Incumbent advises students in regards to academic progress and is proactive in providing interventions and making appropriate referrals to campus resources to support student success. Monitors academic standing of Guardian Scholar students and will be responsible for the retention, and graduation of Guardian Scholar students. Serve as back-up EOP Advisor and assist colleagues.
  • Assists in coordinating and participating in Summer Bridge by supporting program/workshop development, onboarding students and coverage.

Other Functions:

Performs other job-related duties and special projects as assigned.


Working knowledge of the principles of individual and group behavior; procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior.

Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi‑aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office.


Experience:  Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required.

A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling.

Education:  Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related.


Master's degree from an accredited college or university in a related field. Possesses experience in student affairs with student basic needs, or on a college campus and trained in trauma-informed perspective. Graduate Assistantships within Student Affairs may equate to work experience. Working knowledge of the Maxient database system.  Understanding of the application of FERPA and other higher education law and policies.  Technical fluency with Banner, Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. 

General knowledge of the concept of basic needs in a collegiate setting and an understanding of service and civic engagement. Skills in research, data collection and program evaluation. Experience with active listening, interpreting information and strategizing solutions, Program administration skills including planning, development, budget management, coordination, supervision and execution of related activities. Ability to cultivate a sense of belonging amongst students; advise students and connect them with relevant resources; ability to be inclusive of a diverse student population, faculty, staff, and the public; and ability to establish and maintain cooperative working relationships with a variety of individuals. Excellent verbal and written communication skills

The ideal candidate is highly energetic, organized student-centered professional with highly ethical practices and a commitment to diversity, openness, flexibility, integrity and kindness.


  • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
  • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position has been designated as a sensitive position with responsibility for the care, safety and security of people (including children and minors), animals and CSU property; responsibility or access/possession of building master or sub-master keys for building access; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
  • This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
  • This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 16, of the Donahue Higher Education Act, Section 67380.
  • Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
  • May require occasional evenings and/or weekend work.


Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations.

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.


Office environment with standard equipment and tasks.  Position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.


CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.


For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389 or All employees must be eligible for employment in the U.S.


CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at

CSUMB is a smoke and tobacco-free campus.


CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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