Operations Supervisor (USU)

Apply now Job no: 516021
Work type: Auxiliary
Location: Northridge
Categories: Full Time

ABOUT THE UNIVERSITY STUDENT UNION

The University Student Union, as the heart of campus, uplifts and empowers students to achieve educational, personal and professional goals by providing leadership development, meaningful employment, and innovative programs, services and facilities. We promote equity, inclusion and well-being, while encouraging social justice advocacy to help Matadors feel heard, respected and connected to CSUN. Our facilities include a University Student Union and a 138,000 square foot Student Recreation Center (SRC). The SRC is a facility for exercise and leisure activity that promotes lifelong health and wellness.

CSUN'S COMMITMENT TO YOU

CSUN is committed to achieving excellence through teaching, scholarship, learning and inclusion. Our values include a respect for all people, building partnerships with the community and the encouragement of innovation, experimentation and creativity. CSUN strives to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. CSUN is especially interested in candidates who make contributions to equity and inclusion in the pursuit of excellence for all members of the university community.

ABOUT THE UNIVERSITY

One of the largest universities in the country, California State University, Northridge (CSUN) is an urban, comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 40,000 students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. The LAEDC recognized CSUN as its 2015 Eddy Award winner for its positive economic impact. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor’s degrees to underrepresented minority students and seventh in bachelor’s degrees to Latino students, serves the 13th largest Jewish student population, and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go on to earn doctorates in the sciences. CSUN is where individuals rise. And through them, so does Greater Los Angeles and beyond.

POSITION SUMMARY:

Under general supervision from the Building Operations Coordinator, the Operations Supervisor is responsible for performing a wide variety of duties associated with ensuring the execution of day-to-day operations of the University Student Union’s (USU) Reservations and Event Services department, including assisting in the hiring, training and supervision of student assistant employees including Student Meeting Room Crew Members, Shift Leads, and Student Operations Assistant; event, equipment, and facility management. To accommodate organizational needs, the position maintains a nontraditional schedule during the academic year with modest fluctuation to provide coverage during special events. This includes early mornings, evenings and weekends.

ESSENTIAL DUTIES:

  • Assist with training and supervising the work of twenty-four (24) part-time student assistants (Student Operations Assistant and Student Meeting Room Crew Members and Shift Leads), monitor performance; generate performance evaluations; mete disciplinary action;
  • May assist with training and supervising the work of part-time Student Building Managers, monitor performance; generate performance evaluations; mete disciplinary action;
  • Monitor and maintain appropriate staffing levels based on the varying volume of activities occurring in the facility;
  • Review and provide appropriate follows up to information contained in work order requests, daily shift reports, and incident reports;
  • Develop training materials and presenting trainings to student assistant employees;
  • Substitute for student employees as necessary due to unforeseen absences, staff shortages, etc.;
  • Assist with student Building Manager functions including opening and closing the USU facility and its meeting and event rooms, providing on-site facility and event supervisions, and staying alert to safety and security issues and reporting them appropriately;
  • Oversee all scheduled events, ensuring that rooms are set up in accordance with customer requests, and that event sponsors, and event coordinators are aware of and comply with USU and University policy and procedure;
  • Serve as a liaison to tenants, resolve or report concerns as appropriate, and maintain positive relations with tenants;
  • Complete facility, personnel, and department related projects as assigned;
  • Assist in maintaining inventory of all meeting room related equipment. Update Mazevo inventory counts, as needed; maintains equipment and monitor condition of equipment. Works with vendors to facilitate the delivery of and/or repair of equipment;
  • Maintain and provide general upkeep and stocking of vending machines, wellness machines and menstrual product machines across the facility;
  • Work as the Connect2 liaison and conduct training for the Reservations & Events Service (RES) department staff;
  • Assist in developing and recommending policy and procedure;
  • Assist in developing, monitoring, and ensuring adherence to the USU RES annual operating budget;
  • Assist in generating a variety of statistical data and reports including USU Executive Director Reports to the Board of Directors, Brag Sheets, and Metric Reports;
  • Participate in University Student Union meetings and events;
  • Perform other related duties as assigned.

QUALIFICATIONS:

Education:

Equivalent to graduation from a four-year college or university with a bachelor’s degree in an applicable field.

Experience:

One-year related experience, preferably working in a college union, and which involved supervision of student employees and/or volunteers. 

Special Requirements:

Not applicable

Preferred Qualifications:

Not applicable

Knowledge, Skills and/or Abilities:

  • Interest and/or knowledge of student union facility operations
  • General knowledge of supervision
  • General knowledge of event management
  • General knowledge of safety and security oversight
  • General knowledge of student development theory and desired outcomes
  • Knowledge of Microsoft Word, Excel, and Outlook, or other email systems
  • Ability to effectively evaluate performance of part-time student employees
  • Ability to effectively assist in supervising the USU facility and events and activities occurring in the facility
  • Ability to successfully communicate with students, faculty, staff, and subordinates
  • Ability to deliver constructive feedback
  • Ability to clearly express ideas and directions verbally and in writing, including attention to composition, punctuation, grammar, and spelling
  • Ability to pay close attention to detail
  • Ability to work effectively both individually and as a member of a team and effectively lead and supervise individuals and groups as required
  • Ability to work under general supervision and coordinate multiple tasks
  • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment

 

WORKING CONDITIONS:

Work is typically performed in a temperature-controlled environment.  Must be able to remain calm and composed in emergency or otherwise stressful situations.  Contact with members of the campus community and community-at-large required, including students, faculty, staff, administrators and the general public.

PHYSICAL ABILITIES:

  • Lifting, carrying, pushing or pulling heavy equipment weighing up to 50 lbs. unassisted
  • Sitting, standing, and walking for extended periods of time
  • Seeing to inspect facility conditions
  • Hearing and speaking to exchange information in person and on the telephone
  • Bending at the waist, kneeling or crouching
  • Dexterity of hands and fingers to operate a computer keyboard

SUPERVISION EXERCISED:

This position assists with the supervision of approximately 24 student employees

PAY, BENEFITS AND WORK SCHEDULE:

This position is employed through University Student Union (USU). USU offers an excellent benefits package.

The anticipated hiring range will be as follows and is dependent on experience and qualifications:

Hourly:      $ 20.26 - $ 22.59

Biweekly:  $ 1,621. 38 - $ 1,807.69

Annually:  $ 42, 156 - $ 47,000

HOURS: Full-Time, 40 hours per week. This position maintains a nontraditional schedule during the academic year with modest fluctuation to provide coverage during special events. This includes early mornings, evenings and weekends. The typical work schedule will be Monday, and Thursday 1pm – 10pm and Tuesday, Wednesday, and Friday 10am – 7pm.

GENERAL INFORMATION

The University Student Union (USU) at California State University, Northridge (CSUN) is proud to operate on the CSUN campus. As part of the campus community, the USU follows California State University (CSU) policy that requires all faculty, staff and students who are accessing campus facilities at any university location to be vaccinated against the virus that causes COVID-19. The policy does allow for medical or religious exemption from the vaccination requirement. The USU will require all of its employees, current or new, to be fully vaccinated against COVID-19, or present a medical or religious exemption and any appropriate back up documentation.

APPLICATION PERIOD

Applications received through July 6, 2022 will be considered in the initial review and review of applications will continue until position is filled.

In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the initial review date will be reviewed at the discretion of the USU.

HOW TO APPLY

Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers 

BACKGROUND CHECK

A background check (including a criminal records check) must be completed satisfactorily.  Failure to satisfactorily complete the background check may affect the status of candidates who apply for the position.

Advertised: Pacific Daylight Time
Applications close:

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