Administrative Support Assistant

Apply now Job no: 540213
Work type: Staff
Location: Northridge
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

 

Major Duties

Under general supervision, the Administrative Support Assistant provides administrative support for the College of Social & Behavioral Sciences (CSBS), and the Student Services Center/EOP, and assists the Director and Admin Support Coordinator (ASC) in maintaining the daily operations of the center. The incumbent applies judgment, discretion, and initiative in performing a full range of moderate to complex professional-level secretarial and administrative work assignments.

  • Acts as a receptionist, assesses student needs and schedules appointments through EAB and workshops for advisors in multiple departments, and makes referrals to appropriate campus units.
  • Maintains accounts, database system, and financial records, helps with student assistant payroll, initiates service requests, travel requests, and reimbursements, and processes human resource paperwork and documents.
  • Processes and files important department forms, prepares advisement materials, reserves rooms for workshops and special events, and assists with creating forms, brochures, and other materials.  
  • Performs other duties as assigned.

*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/zrfsp4rjxurh5fapcu485d2e0zrxqhw1

 

Qualifications

  • Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed.
  • Equivalent to full-time college or university education/vocational school training in business or job-related fields may be substituted for up to two (2) years of the required experience on a year-for-year basis.

 

Knowledge, Skills, & Abilities

  • Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices.
  • Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems.
  • Work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence.
  • Keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment and software.

 

Pay, Benefits, & Work Schedule

  • The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
  • Classification: Administrative Support Assistant / 1032 / 2
  • The anticipated HIRING RATE: $3505 per month. The salary range for this classification is: $3505 - $5159 per month.
  • HOURS: Full Time; 40 hours per week; Monday through Friday.
  • This is a Regular position with a one-year probationary period. 
  • The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.

 

General Information

  • Applications received through July 4, 2024 will be considered in the initial review and the review of applications will continue until the position is filled.
  • This position is a sensitive position as designated by the CSU.
  • A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
  • The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
  • Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
  • Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
  • The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

 

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.

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