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Reprographic Processes Assistant

Apply now Job no: 514467
Work type: Staff
Location: Pomona
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time
Position Description

Type of Appointment: Full-time, probationary

Collective Bargaining Unit: CSUEU – Unit 7


Job Classification: Reprographics Specialist III

Classification Salary Range: $3,276 - $5,250 per month

Anticipated Hiring Range: $3,276 - $4,083 per month

Work Hours: Monday – Friday, 8am – 5pm, unless notified otherwise


Recruitment Closing Date: Open Until Filled



This position is located within the Graphic Communications Services department under Support and Business Services. The position is responsible for providing a vast array of publications reproduction, design and records management support programs to the campus.



  • Incumbent performs complex, technical and/or specialized work requiring extensive advance knowledge and expertise. All work requires a broad and specialized knowledge base of reprographics, offset and digital printing, prepress, large format, large format poster printing and copying. A thorough knowledge of PC computers, digital print and copy systems, proofers, computer to plate and equipment used in printing required. Ensure setup of projects is accurate for press/copy runs, operate and maintain digital and offset presses and copy equipment with speed, accuracy and precision producing a wide range of color publications requiring hairline registrations. Perform an array of prepress functions associated with the offset/digital press section that includes but are not limited to: preflight, platemaking, color proofing, creating bleeds, spreads and chokes and pm positioning to meet appropriate printing and bindery production requirements. Rule out printed sheet, compare against proof, making sure all corrections have been made and receive color approval from client approved proofs. Accurately estimate production time and quantities of materials necessary for given projects, organizer, prioritize, schedule and structure multiple work tasks concurrently. Monitor inventory of stocks, supplies and inks to ensure availability as work is assigned. Work effectively and demonstrate currency of publishing services. Provide necessary adjustments on equipment and perform maintenance as required.
  • Incumbent operates and maintains a variety of digitally networked printer/copier equipment producing a wide range of black and white and full color publications. Accurately estimates production time and quantities of materials necessary for given projects, organize, pricing, prioritize, schedule and structure multiple work tasks concurrently. Work effectively and demonstrate currency of knowledge with advanced technology utilized in providing high quality reproduction publishing services. Review complex and diverse print orders and manage each print job from start to finish, including file preparation, printing, scanning, and file management, using digital plan room tools, coordinating projects with other departments and providing bindery services.
  • In addition to print duties, incumbents may perform reprographics related administrative functions such as serving as shop coordinator; assisting customers with production orders, performing customer service functions including estimating, scheduling, tracking, pricing and billing and related administrative functions.
  • Maintain inventories and coordination of supplies and materials. Coordinate shipping and delivery of finished products; ensuring safety and quality control; assist with equipment maintenance; scheduling student workers.
  • Incumbent adjusts and operates assorted binder equipment and performs complex bindery paper finishing processes to include but not be limited to; machine and hand paper folding; machine and hand collating; punching and binding; sequential digital numbering and variable data; paper scoring; perforating; paper drilling and cutting; other materials necessary for given projects; organize, prioritize, schedule and structure multiple work tasks concurrently. Work effectively and demonstrate currency of knowledge with advanced technology utilized in providing high-quality reproduction publishing services.




  • High school diploma or equivalent

The ability to read, write, interpret and follow verbal and written instructions. The ability to make calculations for paper, ink and pricing. The ability to function successfully in a team environment and be able to assume independent responsibility for multiple assignments amid numerous distractions. The ability to plan and coordinate a large number of diverse, concurrent activities. Ability to operate wide format poster printers with a wide variety of substrates, mount and add grommets. The ability to prepare materials for production including graphics manipulation and limited graphic design work. Thorough knowledge of the operation, adjustment and routine maintenance of mechanical, digital and computerized equipment and systems. Offset and digital press, bindery and large format printing experience required The ability to operate prepress/proofing software and equipment. Perform periodic inspections of printer pieces during production run for registration and color quality using appropriate tools. The ability to problem solve, paying special attention to detail and project specifications. The ability to analyze and adjust graphic arts reproduction equipment to ensure proper operation. The ability to Prixel copy projects, provide cost and time estimates. The ability to perform routine and special maintenance on equipment as required to ensure optimal machine performance based on equipment specifications and manufacturer's recommended schedules. The ability and manual dexterity to safely and efficiently operate graphic arts reproduction equipment. The ability to set up, run and monitor bindery equipment. The ability to lift over 50 pounds will be shared and occasional. Able to stand for long periods of time. The ability to price copy projects.



Completion of training or coursework in printing or related areas.


COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at


Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California.   The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at


Background Check

Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at  



Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at


Conflict of Interest

This position is a “designated position” in the California State University’s Conflict of Interest Code.  The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.  See policy at


Child Abuse/Neglect Reporting Act (CANRA) (Include this verbiage when the position being recruited has been designated as a Mandated Reporter)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at



Cal Poly Pomona is a smoke and tobacco-free campus.  See policy at


Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at:


Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at More information is available at:



Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: and at

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