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Divisional Policy Analyst

Apply now Job no: 519236
Work type: Staff
Location: Pomona
Categories: Confidential, Administrative, Temporary, Full Time

Type of Appointment: Full-Time, Temporary 

Collective Bargaining Unit: Confidentials (C99)

Job Classification: Confidential Administrative Support II 

Classification Salary Range:$4,464 - $10,180 per month

Anticipated Hiring Range: $7,400 - $7,900 per month

Work Hours: Monday through Friday, 8:00 a.m. - 5:00 p.m., unless otherwise notified

Recruitment Closing Date: Open until filled

Next Application Review Date: October 26, 2022

 

 

THE DEPARTMENT:

The Division of Administrative Affairs provides fiscal, human, and facility services support to the university community. The Division is comprised of seven departments, and it also oversees the CPP Foundation and the Lanterman Project. Departmental operations are governed by policies issued by CSU systemwide, the CSU Chancellor’s Office, and by CPP.

 

DUTIES AND RESPONSIBILITIES: 

  • Reviewing and analyzing existing procedures and policies for clarity, effectiveness and efficiency.
  • Interpreting divisional procedures and policies for divisional and campus staff.
  • Identifying gaps where Divisional operations are not documented or memorialized.
  • Recommending revisions to current policies and procedures with focus on continuous improvement and increased efficiency.
  • Drafting policies and procedures in close collaboration with departments to address gaps.
  • Identifying and inventorying existing Divisional policies, procedures, and work guidance.
  • Verifying that existing policies, procedures, and work guidance are up to date and align with regulatory and systemwide requirements.
  • Ensuring all organizational policies are organized and readily searchable and maintaining an archive of all organizational policies in accordance with state, federal and systemwide document retention requirements.
  • Publishing approved polices to a policy and procedure repository.
  • Managing the policy and procedure repository to ensure all documents are reviewed and updated as needed prior to their review due date.  

 

QUALIFICATIONS:

  • Bachelor’s degree
  • 3-5 years’ experience involving policy analysis including 3 years of progressive responsibilities
  • Ability to review and analyze current policies and procedures to determine accuracy, alignment with CPP and divisional objectives, and assess compliance with requirements.
  • Ability to identify oversight, omissions, or deficiencies in current policies and procedures.
  • Ability to recommend new policies or amendments and prepare draft versions.
  • Excellent organizational, time-management, and record keeping skills.
  • Excellent analytical and problem-solving skills.
  • Excellent verbal and written communication skills.
  • Experience in preparing reports and presenting findings. Knowledge of conventions and standards in policy writing.
  • Able to sit in front of a computer screen for long hours at a time.
  • Good interpersonal and social skills with a strong ability to contribute positively to a team environment.
  • Ability to collaborate with internal and external stakeholders.  

 

PREFERRED EXPERIENCE: 

  • Preferred Juris Doctorate degree or Masters degree 

 

 

COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.

 

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California.   The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/

 

Background Check

Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf.  

 

I-9

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

 

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.

 

Smoking

Cal Poly Pomona is a smoke and tobacco-free campus.  See policy at  https://calstate.policystat.com/policy/6591951/latest/

 

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml.

 

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml.

 

EEO

Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf.

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