Associate Vice President for Advancement Operations and CPP Philanthropic Foundation (CPP-PF) Chief Operating Officer (COO)
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Reporting to the Vice President for University Advancement, this position provides collaborative leadership in the operations and fiscal oversight of the division of University Advancement and the Cal Poly Pomona Philanthropic Foundation (CPP-PF). This position promotes the perspective and philosophy of the Vice President, which is consistent with the University’s mission and strategic goals. This position assists the Vice President in the fulfillment of a wide variety of complex and highly sensitive executive duties and is responsible for all operational and fiscal aspects of the University Advancement division and the Cal Poly Pomona Philanthropic Foundation including (but not limited too): accounting operations, gift processing, advancement operations, state & foundation budget, procurement, endowment management, investment oversight, board operations, and staff supervision. This position serves as the staff liaison to the CPP-PF Finance and Investment Committee and the Audit Committee.
In addition, this position provides scholarship administration. Scholarship administration is supported through close collaboration between Advancement Services and Financial Aid & Scholarships, ensuring donor intent is honored through accurate fund coordination, student eligibility verification, and timely disbursement.
The AVP will consult with executive team/management and administration on divisional strategy and accomplishing divisional objectives, as well as advises executive team/management on critical and sensitive issues. The incumbent will provide leadership support and coordinates, prepares and submits required reports to the VP and other appropriate University Officials.
Among the required qualifications are:
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An earned bachelor’s, or appropriate terminal degree from an accredited institution or professional equivalency, preferably in finance, budget management investments and operational oversight
The chosen candidate should be collaborative, team-oriented, innovative, visionary and should work effectively and supportively with various stakeholders. The chosen candidate will have a deep understanding of current developments in the higher education industry including the latest technological advancements and impacts of the mission and vision. Strong communication, team building and problem-solving capacity are strongly valued. Additional preferred qualifications include:
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Extensive experience in administration, accounting and/or finance, investments, budgets, leadership & management, human resources and project management
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Possess effective interpersonal communication skills to motivate and inspire staff, volunteers, donors, and others to reach maximum potential
The Search Committee will begin reviewing candidates immediately and will continue until the position is filled. Priority consideration will be given to candidates who submit complete application materials by May 7, 2025.
A complete application package will include:
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A letter of interest addressing how the candidate’s experiences match the position requirements;
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Contact information for at least three (3) professional references, including email addresses and a brief note of the candidate’s working relationship with each. References will be contacted with candidate’s approval at a later stage in the search process.
The salary for this position will be $175,000 - $200,000 annually, commensurate with qualifications and experience.
The California State University (CSU) system offers a best in-in-class benefits package, including health, dental, and vision insurance, retirement with a CalPERS pension, and a tuition fee waiver benefit for eligible employees. Benefits also include 15 paid holidays, 24 vacation days, and unlimited sick pay accrual. Read the CSU’s Benefits Summary for additional information.
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the CSU Out-of-State Employment Policy.
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the CSU Background Check Policy.
Employment Eligibility Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to the Acceptable I-9 website.
University Driving Requirements
Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.
This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the CSU's Conflict of Interest Policy.
Outside Employment Disclosure
Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to the Outside Employment Disclosure Policy.
Child Abuse/Neglect Reporting Act (CANRA)
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at the Child Abuse/Neglect Reporting policy.
Pay Transparency Nondiscrimination
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.
Equal Employment Opportunity
Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
