Position Summary

Under the supervision of the Executive Director, the incumbent is responsible for providing program leadership for the planning, development and management of events and programs for SDSU Alumni. Key duties will include strategic planning, relationship development, event logistics coordination and program evaluation & metrics. Working closely with the SDSU Alumni Director of Marketing, this position will also assist with marketing and communication efforts for events and programs including SDSU Alumni lifetime membership.

This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

University Relations and Development (URAD) shares the university’s vision and mission underscored in the 2020 five-year strategic plan. The plan identifies five strategic priorities including: Becoming a Premier Public Research University: A New Kind of Hispanic Serving Institution (HSI); Resilience. Designed to Thrive; We Are SDSU; Equity and Inclusion in Everything We Do; and Students at Our Core.

URAD works to create enduring relationships with alumni, parents, donors, students and the community, to generate private support for SDSU students, faculty and a diverse number of programs to make a difference in the lives of SDSU’s 35,000 students.

For more information regarding the University Relations and Development, click here.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• Bachelor’s degree preferred
• Three to five years of experience in the event planning field, preferable in a higher education institution, non-profit or large, complex organization is preferred
• Demonstrated experience coordinating all aspects of events such as working with internal and external vendors, organizing menu selections based on dietary needs, communication timelines, production schedules and contract familiarity
• Ability to work independently with minimal direction and when planning and executing an event from start to finish
• Must be able to exercise confidentiality, tact and exhibit sound professional judgment; ability to manage emergency situations with composure
• Experience working with key volunteers
• Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressure
• Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of alumni, staff, faculty, students, colleagues and guests
• Ability to present a consistent, positive approach to alumni, staff, students and all internal and external contacts by being courteous, respectful, helpful and cooperative at all times
• Must be able to facilitate meetings, trainings and orientations in a professional manner
• Ability and availability to attend events or perform duties outside of normal work hours (will include weekends)
• Ability to travel and attend off-campus appointments and events
• Excellent organizational, time management, and detail skills
• PC skills including use of Adobe and Microsoft Office (Word, Excel, PowerPoint, Photoshop)
• Database skills (Oracle, Ellucian CRM) or equivalent software preferred.

Licenses/Certifications Required

• Valid California driver’s license within 10 days of hire

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $5,167 per month. 

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $4,170 - $7,545 per month. 

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community. 

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.  For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on April 5, 2023. To receive full consideration, apply by April 4, 2023. The position will remain open until filled.

CSU Vaccine Policy: The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable. 

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Olma Javonillo at ojavonillo@sdsu.edu.