Job no: 514386
Work type: Staff
Location: San Francisco
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time
CoSE Fiscal Operations Specialist
SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing email@example.com.San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Dean's Office, College of Science & Engineering (CoSE)
This is a one-year probationary position.
Full-Time (FTE 1.0)
Monday through Friday; from 8:00am to 5:00pm
Anticipated Hiring Range
$4,197 to $4,900 per month ($50,364 to $58,800 annually)
Salary is commensurate with experience.
The College of Science & Engineering (CoSE) is comprised of nine on-campus departments, several on-site centers and two off-site centers with a total population of approximately 170 full-time faculty, 90 staff and 300 student employees. The Finance Team in COSE is in charge of budgetary and fiscal operations to provide professional administrative support to various stakeholders within and outside of COSE so that high-quality teaching and research can be carried out as intended. The Fiscal Operations Specialist provides analytical and administrative support functions in the College of Science &
Engineering, assisting the college Manager of Fiscal Affairs (MFA) in checking and reviewing 80+ procurement card monthly reports of the Dean’s Office and departments within the college. Under the supervision of his/her manager, s/he will collect, review, monitor, and maintain a broad range of fiscal related data for the Dean’s Office.
Manages and audit 80+ procurement/travel card monthly reports, and wide range of fiscal paperwork (reimbursements, direct payments, journal entries, Trust and UCorp agreements etc.) for the Dean’s Office and departments within the college. Provides guidance to faculty/staff on procurement card and reimbursement procedures and policies. Provides recommendations to Director of Budget & Finance (DBF) on issues related to procurement/travel card and other fiscal paperwork mentioned in this section. Reviews the accuracy of the fiscal paperwork along with necessary supporting document to ensure all information is complete and correct, and submits the paperwork to DBF for reviews and approvals.
Assist DBF in collecting and analyzing financial data. Prepares data for annual NSF HERD survey for the college, and financial summaries for the departments. Oversees RRT submission records and assists DBF in identifying discrepancies and reconciling RRT records. Assists in collecting, reviewing, monitoring, and maintaining a wide range of fiscal and personnel related data for various projects in the college.
Logs and maintains fiscal transaction records. Files and manages physical/electronic documents, and maintains internal database. Prepares paperwork for the Dean’s Office and accounts/funds managed by the Dean’s Office. Leads the DocuSign submission process for the college office, provides training to chairs, AOCs and faculty who needs guidance on DocuSign processes. Works collaboratively with other Dean’s office staff to provide administrative support as needed.
Other projects/tasks including but not limited to: Cross trained on (1) Travel paperwork and (2) Processing invoices.
Other duties as assigned.
This position requires the successful completion of a background check.
Eligibility to Work
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to firstname.lastname@example.org.
CSUEU Position (For CSUEU Positions Only)
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).
Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.
The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
Advertised: June 21, 2022 (9:00 AM) Pacific Daylight Time
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