Employment Opportunities

Executive Assistant to the VP/Director of Athletics and Coordinator of Administrative Operations

Apply now Job no: 499067
Work type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Categories: University Staff
Pay Grade: B - Exempt

Position Summary: The Executive Assistant to the VP/Director of Athletics and Coordinator of Administrative Operations will report to and provide high-level administrative support for the Vice- President/Director of Athletics office and coordinate the cross functional capability of the athletic director’s office among various direct reports, departments, committees, and functions. The office is responsible for leading the Athletic department and its student-athletes, head coaches, and administrative staff. The department has over 115 full-time employees, supplemented with a number of part-time and event staff, as well as student employees. There are currently 430 student-athletes representing 17 NCAA Division I sports. The selected candidate will support the coordination of strategic and operational initiatives that advance the Division of Athletics, as well as perform the traditional administrative and executive support functions for the office. The expectations include a high degree of professionalism and confidentiality. Athletics contests, events, and issues often occur on nights, weekends, and holidays. As a result, reasonable accessibility and availability is needed.
Minimum Qualifications:

A bachelor degree with a minimum 3 years of full time professional experience
Excellent organizational skills and high attention to detail with the ability to anticipate needs and priorities with urgency and confidentiality
Able to demonstrate experience working with confidential and highly sensitive information
Demonstrated ability to successfully interact and respond to other offices and leadership roles both internally and externally
Demonstrated ability to build and maintain successful business relationships with a wide array of people from diverse backgrounds.
Strong working knowledge of Microsoft Office Suite, with Excel proficiency
Successful experience in preparing well organized reports and presentations, and the ability to communicate effectively – both verbally and in writing.
Professional demeanor with high ethical standards and self-discipline
Able to work some evening, weekend and holiday hours if needed
Preferred Qualifications:

Ability to demonstrate strong analytical and quantitative skills
Experience with committee or governing board meeting minutes, agendas, and materials
Experience in public accounting, consulting, or field related to successful completion of projects and initiatives that require detail and accuracy
Knowledge of and sensitivity to a Catholic Marianist work environment
Ability to demonstrate success in roles requiring execution of multiple tasks while responding to multiple priorities
Proven ability to work with efficiency and flexibility
Special Instructions to Applicants:

 
Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.

 

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