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Temporary Filing and Documentation Assistant

Apply now Back to search results Job no: 494797
Position Type: Temporary
Location: Elgin, IL
Experience Level: Entry-Level
Categories: Office Support
Role: Temporary Document Imaging Assistant


About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:


Rate of Pay:


FLSA Status:


Grant Funded:


Job Summary:

An employee in this classification performs work of routine difficulty by supporting day to day operations of the Human Resources file room including personnel file creation, organization and audit. Work is distinguished by the ability to coordinate workload to meet established deadlines with the utmost accuracy. Immediate supervision is received from the assigned department manager.

Required Knowledge, Skills & Abilities:

  1. Experience in a similar position is desirable.
  2. Some knowledge of Microsoft Office Applications.
  3. Working skill in written and verbal communication
  4. Considerable skill in organization and time management.
  5. Considerable skill in attention to detail.
  6. Ability to maintain confidentiality of information.

Essential Duties:

  1. Create or update records with new files and information.
  2. Sort all documents in files according to content, dates and significance.
  3. Ensure that all paperwork is filed in correct designated storage areas.
  4. Assist HR team on file requests.
  5. Maintain a high level of confidentiality to safeguard employee information.

Other Duties:

Other duties as assigned that pertain to the job description.
Ability to work a flexible schedule to meet the needs of the department.

Physical Demands:

Light (up to 25 lbs occasionally or 10 lbs frequently)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Moderate noise

Environmental Conditions:

Typical office or administrative

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.


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