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Senior Associate, Administration & Corporate Records and Information Services (ADMIN&CRIS) (1-year contract)

Apply Now Work type: Contract, Full-time
Location: Singapore
Categories: Corporate Development

About EDB

The Singapore Economic Development Board (EDB), a government agency under the Ministry of Trade and Industry, is responsible for strategies that enhance Singapore’s position as a global centre for business, innovation, and talent. We undertake investment promotion and industry development, and work with international businesses, both foreign and local, by providing information, connection to partners and access to government incentives for their investments. Our mission is to create sustainable economic growth, with vibrant business and good job opportunities for Singapore.

For more information on EDB, please visit www.edb.gov.sg

About the Administration & Corporate Records and Information Services (ADMIN&CRIS) Division

ADMIN&CRIS team provides essential physical, administrative and knowledge services to create a safe and well – governed, efficient and effective workplace for EDB Officers to achieve EDB’s organisation goals. In this role, you will be part of the ADMIN&CRIS that supports the planning and management of EDB workplaces and assets. Your primary roles would be the main Project Co-ordinator for Jalan Bukit Merah campus asset enhancement project and a supporting member of the Our Future Workplace team.

This is a great opportunity for you to learn and develop essential critical thinking, facility & project management skills to run future related facilities and property projects. In addition, you will level up your understanding on the project life cycle and how to plan, oversee and control project performance. Overtime, you will gain confidence in your role and be able to solve complex project related challenges.

Responsibilities

For the Jalan Bukit Merah campus project, you will be delivering the following:

  • Strong planning, administrative and logistics support for the renovation projects, including meetings and works scheduling and delivery of programmes and activities. 
  • Effective communications and coordination with relevant stakeholders including with authorities, SMF & sub-tenants, project consultants and managers to communicate renovation plan, seeking alignments in project schedules, milestones and resolving issues associated with project implementation; and
  • Proper management of all project documentations including tenders, status updates, reports, budgets, contract variation orders and contract requirements.
  • Support the JBM tenancy contract process
  • Support the procurement process of goods and services required for the project.

 

As a member of the Our Future Workplace team, you will also be supporting:

  • Administrative and logistics coordination work including scheduling and organisation of OFW activities, e.g. move management
  • Preparation and execution of OFW change management activities
  • Procurement of goods and services for the projects
  • The Project Officer may also be tasked to assist with other ADMIN&CRIS events and workstreams.

Requirements

To meet the challenges of this role, the candidate must:

  • Be proactive, independent, organised and meticulous in execution
  • Be able to manage several tasks and workstreams effectively and in a timely manner
  • Be able to work collaboratively with a variety of internal and external stakeholders
  • Be able to learn quickly and deliver on assigned tasks
  • Possess strong written and communication skills
  • Be proficient in the use of:
    • MS Office, including some experience in data analysis on Excel and effective use of PowerPoint
    • Events and communication tools such as Zoom, Microsoft Teams or similar technology
    • Engagement, collaboration and design apps and tools such as Forms, Miro, Padlet, Canva or similar will be an added advantage

Applications are screened on a rolling basis and applicants may expect to receive an application outcome within 8 weeks of application date.

 

Advertised: Singapore Standard Time
Applications close: Singapore Standard Time

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