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Executive, Administration & Corporate Records & Information Services - Facilities & Admin Services

Apply Now Work type: Permanent, Full-time
Location: Singapore
Categories: Corporate Development

About EDB

 

The Singapore Economic Development Board (EDB), a government agency under the Ministry of Trade and Industry, is responsible for strategies that enhance Singapore’s position as a global center for business, innovation and talent. We undertake investment promotion and industry development, and work with international businesses, both foreign and local, by providing information, connection to partners and access to government incentives for their investments. Our mission is to create sustainable economic growth, with vibrant business and good job opportunities for Singapore.

For more information on EDB, please visit www.edb.gov.sg

 

About Administration & Corporate Records and Information Services

 

The Administration & Corporate Records and Information Services is the specialist team that provides essential physical, administrative and knowledge services to create a safe and well-governed, efficient and effective workplace for EDB officers to achieve EDB's organizational goals.

You will be primarily involved in:

  • Administration Management to deliver administrative services to the assigned portfolios and to support the organisation's operations
  • Contract and Supplier Management for the delivering and performance of goods and services

 

Your Key Roles and Responsibilities includes:

  1. Administration Management
    1. Perform basic office administration duties (e.g. data entry and update, calendaring for meetings/events, document management such as filing and retrieval of documents and records)
    2. Monitor and manage efficiently inventory stock for office supplies and equipment
    3. Liaise with internal and external stakeholders to support office administration for the portfolios assigned (e.g. Name Card, Courier Service, Mailroom Operation, Gift Declaration, Travel and Asset Management etc)
    4. Administer and manage the administration systems and databases for the portfolios assigned
    5. Implement appropriate procedures and systems to ensure compliance, accuracy and timeliness of actions for the portfolios assigned
  2. Contract and Supplier Management
    1. Procurement of goods and services for the smooth operation of office administration services
    2. Monitor the contract and supplier to ensure receipt of goods/services and to track contract performance
    3. Coordinate with service providers to promptly address issues and feedback

 

The successful candidate should have/be:

  • At least 3 years of experience in supporting corporate or office administration functions and experience working in the government sector will be an advantage
  • Proficient in MS office software such as Word, Excel, Outlook and Powerpoint
  • Good oral/written communication skills, attention to detail, high initiative and willing to take on new challenges
  • Good stakeholder management, able to work independently and in team
  • Excellent organisational and time management skills, able to multi-task and prioritise daily workload
  • Singaporean

 

We review applications and interview on a rolling basis. Applicants can expect to receive an application outcome within 8 weeks of application date.

Advertised: Singapore Standard Time
Applications close: Singapore Standard Time

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