Careers at Virginia Tech

Postdoctoral Affairs Program Administrator

Apply now Job no: 517212
Work type: Administrative & Professional
Senior management: Vice President for Research
Department: Research/Interdisc. Prog. - Admin
Location: Blacksburg Area
Categories: Research / Scientific, Program/Project Management

Job Description

Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech takes a hands-on, engaging approach to education, preparing scholars to be leaders in their fields and communities. Virginia Tech's world-class reputation is a result of the dedication and loyalty of more than 13,000 employees who go above and beyond in their daily lives to make the university community and the communities in which they live top-notch in every way. Virginia Tech employees create a culture of excellence at work and at home and help make the university a rigorous academic institution and an employer of choice. Learn more about why Virginia Tech is a great place to learn, and work.

Office of Research and Innovation
Through a portfolio of administrative support and services, investment, unique research talent and capabilities, and world-class facilities, the Office of the Vice President for Research and Innovation (OVPRI) bolsters this research enterprise by helping faculty, staff, and students plan, perform, and commercialize groundbreaking research. OVPRI comprises research administrative support offices, including Sponsored Programs, Scholarly Integrity and Research Compliance, Animal Resources and Care, Industry Partnerships and Foundation Relations, Technology Licensing, Export Control and Secure Research Compliance, and Electronic Research Administration. In addition, OVPRI is the home to five Virginia Tech world renowned research institutes, including the Virginia Tech Transportation Institute, the Fralin Biomedical Research Institute, the Fralin Life Sciences Institute, the Institute for Critical Technology and Applied Science, and the Institute for Society, Culture, and Environment. The latter three institutes are a primary mechanism for investing in researchers across the Virginia Tech campuses, with a combination of unique shared facilities, seed grants, and student and faculty assistance.

The Role
The Postdoctoral Affairs Program Administrator (Program administrator) will establish and manage the University's new Postdoctoral Affairs Office. In this new position, reporting to the VPRI and working with partners in colleges, institutes, and administrative offices across Virginia Tech, the Program Administrator is critical to providing a supportive, inclusive, and engaging environment for Virginia Tech’s postdoctoral scholars (postdocs).

The Program Administrator serves as a central point of contact for all postdocs. The Program Administrator establishes and coordinates postdoc orientation and onboarding resources and events. Working with stakeholders across campus, the Program Administrator develops professional development, career advising, and community building programs specific to the needs of Postdoctoral Associates and their mentors. These programs may include career advising, job search and interviewing resources, career development workshops, professional seminars, responsible conduct of research and other offerings promoting the welfare and advancement of the postdoctoral population

The Program Administrator is a chief advocate for the postdoctoral community, ensuring a supportive campus climate for postdocs. They are an advisor to the Virginia Tech Postdoc Association (VTPA), collaborating with the VTPA to plan and execute programming including events during Postdoctoral Appreciation Week. Working closely with Human Resources, Office of International Affairs, and other key stakeholders, the Program Administrator navigates the administrative components of postdoctoral life, developing and improving processes for the postdoctoral community. The Program Administrator supports the establishment, refinement, or revision of policies and processes impacting postdocs on campus. The Program Administrator also works with the Office of the Vice President of Research and Innovation to track institutional information about postdocs for national surveys, and with Human Resources, monitors postdoc salary, benefits, and job satisfaction.
As the leader of the Office of Postdoctoral Affairs, the Program Administrator supports offices across campus who employ postdocs. The Program Administrator communicates regularly with all units that have postdocs, and responds to departmental and interdepartmental postdoc needs. The Program Administrator develops and manages programs to recruit high quality postdocs. The Program Administrator is expected to work with the Office of the Vice President of Diversity and Inclusion to leverage the postdoc community to enhance diversity at the university. Responsibilities also include engagement of administrative offices, including the graduate school, Human Resources in the Office of the Vice President for Research and Innovation, the Office of Inclusion and Diversity, and the Office of International Affairs to understand and share with postdocs existing resources, tools, and events.

Required Qualifications

• Doctoral degree
• Demonstrated experience related to postdoctoral issues (e.g. past postdoctoral experience, being a postdoctoral advisor/mentor, or familiarity with postdoctoral fellowship programs)
• Project management experience, including budgeting, planning and supervising.
• Knowledge of federal granting agencies and their procedures.


Appointment Type


Salary Information

Commensurate with experience and education.  

Review Date

September 24, 2021

Additional Information

The successful Candidate will be required to have a criminal conviction check

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Sandra Burks at during regular business hours at least 10 business days prior to the event.

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