Careers at Virginia Tech

Office Services Specialist/Receptionist

Apply now Job no: 517609
Work type: Staff
Senior management: Executive VP & Provost
Department: VP Undergraduate Academic Affairs
Location: Blacksburg Area
Categories: Administrative / Clerical, Other

Job Description

The Office Services Specialist position is a primary point of contact for the Student Success Initiatives team. Responsibilities of the position include greeting visitors, answering the telephone, and distributing mail. This position maintains current knowledge of university policies as related to undergraduate students and provides appropriate and adequate responses with a high level of customer service to students, parents, and other internal and external customers seeking information and support in a high-volume setting. In addition to general administrative duties, provides support for special projects as needed for the Associate Vice Provost and additional units which include, the Academic Advising Initiatives (AAI), Student Success Center (SSC), Office of Veterans Services (OVS), Multicultural Academic Opportunities Program (MAOP), and University Studies and Scholar Support (USSS).

Required Qualifications

Previous administrative support experience in a professional or academic office setting.  Strong computer skills such as word processing, with emphasis on efficiency, accuracy, and organization.  Excellent customer service and communications skills and ability to work comfortably with a diverse population.  Ability to work independently with little supervision, prioritize work, and perform multiple functions simultaneously.  Must be able to work within a team-based environment.  Ability to professionally handle stressful, complex situations in relation to parent and student needs.  Must be able to maintain security and confidentiality of records and information.

Preferred Qualifications

Associates degree in related field, or equivalent training and/or related experience.  Prior administrative experience working at Virginia Tech or in a higher education environment.  Knowledge and familiarity with university policies and procedures.  Experience with Banner, BDM/DMS, and other Virginia Tech applications or similar applications.

Pay Band


Appointment Type


Review Date

October 7, 2021

Additional Information

The successful candidate will be required to have a criminal conviction check as well as documentation of COVID-19 vaccination or receive approval from the university for a vaccination exemption due to a medical condition or sincerely held religious belief.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Amy Ingram at during regular business hours at least 10 business days prior to the event.

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