Careers at Virginia Tech

Research Administrator

Apply now Back to search results Job no: 525666
Work type: Staff
Senior management: VT Carilion School of Medicine
Department: VTC School of Medicine - Instr Pgms
Location: Roanoke, Virginia
Categories: Business / Accounting / Finance, Administrative / Clerical, Grants / Contracts

Job Description

The Research Administrator will provide financial and administrative support for sponsored research projects (pre- and post-award) within the Virginia Tech Carilion School of Medicine (VTCSOM). The successful candidate, working in close coordination with the Office of Sponsored Programs (OSP), will support faculty during the proposal submission process. The candidate will actively assist faculty with budgets, proposal planning and submission, and post-award administration, following policies and procedures articulated by OSP. This position will dual report to the Assistant Dean for Finance and Administration along with the Associate Dean of Research to assist with the research administration duties of the school as needed, collaborating with other members of the finance and research teams regularly. The Grants Administrator is an essential team member who is energetic in researching issues and gathering information to solve problems, balancing an accurate understanding of policies and procedures with sound judgment, creativity, and flexibility. The candidate will be able to work independently and cooperatively with little supervision while maintaining confidentiality and policy compliance.

The candidate will produce work that is accurate, timely, concise, and well-organized. This position works collaboratively with faculty members to provide them with information and tools that help effectively manage research projects throughout the project lifecycle. Helping new faculty members navigate different internal and external processes related to proposal submission and sponsored project administration is an important activity for this position.

Tasks will include, but are not limited to proposal assistance, solicitation review, budget preparation, cost volume development, compliance checking, and systems management within a challenging and diverse environment.

Required Qualifications

* Bachelor's degree in business administration or related fields, equivalent training, experience, or certification.
* Work experience providing fiscal support, budgeting, and reporting.
* Familiarity with the overall process of sponsored research proposals, awards, and grant/contract administration.
* Demonstrated experience in prioritizing tasks, applying policies and procedures, and meeting deadlines.
* Business computer proficiency, especially with office-based software applications, and ability to adapt quickly to new software tools.
* Demonstrated troubleshooting and problem-solving skills.
* Excellent interpersonal, communication, and organizational skills.
* Demonstrated ability to work autonomously, but within a team environment and with a strong commitment to customer service
* Experience in an academic or research environment

Preferred Qualifications

* Master's degree
* Certified Research Administrator (CRA)
*Experience with federally funded research programs

Pay Band


Appointment Type


Salary Information

Range starting at $58,000 to $67,000 (based on experience)

Review Date


Additional Information

The department values diversity and continually strives to maintain and promote an inclusive learning, working, and research environment that embraces all students and employees. We are particularly interested in receiving applications from persons identifying with groups currently underrepresented in the Virginia Tech community.

The successful candidate will be required to have a criminal conviction check.

Virginia Tech Carilion School of Medicine:

In partnership with Carilion Clinic and the Fralin Biomedical Research Institute at VTC, VTC School of Medicine is a cornerstone of one of the nation’s premier health and biomedical research ecosystems. Located in Roanoke, Virginia, the heart of the Blue Ridge Mountains, and 40 miles from the Virginia Tech main campus in Blacksburg, VTCSOM provides abundant opportunities to deliver innovative, discovery-based medical education in a community-based and picturesque setting.

Its innovative curriculum includes robust, longitudinal mentored research training and a major curricular emphasis on health systems science and interprofessional practice. The school has been recognized with Health Profession HEED (Higher Education Excellence in Diversity) Awards since 2018 for its outstanding commitment to diversity and inclusion. Students are also attracted to VTCSOM due to its 99% match success, including competitive specialties and programs. With a 2.3% acceptance rate, VTCSOM receives over 6,400 applications for 49 positions and is poised for continued growth.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability or who has a known limitation due to pregnancy, childbirth, or related medical conditions and desire an accommodation please contact Lisa Howard at during regular business hours at least 10 business days prior to the event.

Applications close:

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