Careers at Virginia Tech

Administrative Assistant

Apply now Back to search results Job no: 528718
Work type: Staff
Senior management: Vice President for Student Affairs
Department: DSA-Student Affairs Central Aux.
Location: Blacksburg, Virginia
Categories: Administrative / Clerical, Student Affairs / Services

Job Description

We’re currently searching for an Administrative Assistant to join our Advancement team in Blacksburg, VA, to help support the programs and services of Student Affairs. So, if you are an organized, customer service-focused individual with an eye for detail and a love of team collaboration, this could be the job for you!
When was the last time you changed the world? In Virginia Tech’s Division of Student Affairs, that’s exactly what we’re doing every day—guiding, nurturing, and supporting students as they learn and grow into the leaders and world-changers of today and tomorrow.


1) Managing office logistics including unlocking/locking the office during regular business hours, serving as the first point of contact for the Advancement office in Student Affairs, answering phones, scheduling internal and external meetings, managing calendars, making travel arrangements, and processing and tracking reimbursements.
2) Handling correspondence, via written and verbal, with donors, volunteers, and others (like gifts to Registered Student Organizations), including responding to requests, composing and proofing all written materials for accuracy, appearance, and compliance, preparing and coordinating mass emails and mailings, creating/entering contact reports, and maintaining updates to the Advancement team's annual Work Plan.
3) Generating and maintaining departmentally related reports and spreadsheets using university database systems and Excel.
4) Serving as the department’s DAPN (Department Administrative Professionals Network) representative to Student Affairs Human Resources.
5) Maintaining office inventory and use HokieMart to enter office supply orders and handle reimbursements.
Sustaining a professional presence while keeping organized and flexible.
6) You’ll be reporting directly to the Chief Advancement Officer (CAO), Student Affairs.
7) You’ll be offered a base compensation package between $36,000-$38,760, along with a comprehensive benefits package that includes health insurance, paid leave, retirement, tuition assistance, VT discounts, and so much more!


1) THE UNIVERSITY: Virginia Tech as an employer is committed to developing well-rounded employees who are active members of the university community as well as the community at-large. From comprehensive insurance plans to tuition assistance, Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life.
2) THE DIVISION: For our students and ourselves, the Division of Student Affairs believes that changing the world requires courageous leadership and commitment to curiosity, integrity, civility, and service to others. Our culture is defined by a commitment to our Aspirations for Student Learning.
3) THE TEAM: The team in Advancement is committed to an ambitious advancement initiative. They want to expand opportunities and access for all students by building community -- on Virginia Tech’s campus and throughout the world.

Required Qualifications

- Experience with professional-level administrative support.
- Experience working with highly sensitive materials and always maintaining confidentiality.
- Proven ability to work well under pressure, prioritizing tasks in a fast-paced environment, while maintaining composure.
- Demonstrated experience using Microsoft applications including Excel, Word, PowerPoint, Outlook, and OneNote.
- Demonstrated excellence in verbal and written communication, including the use of proper grammar and spelling.

Preferred Qualifications

- Bachelor's degree in a related field or equivalent combination of education and/or experience.
- Demonstrated ability to work independently while working as a member of a team.
- Proven professional ability to anticipate needs and proactively solve problems.
- Experience with Blackbaud/AIMS, Banner, HokieMart, and other Virginia Tech enterprise systems.
- Experience working in higher education and/or fundraising.

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Additional Information

The successful candidate will be required to have a criminal conviction check and a safe driving record check. Must have a valid driver's license. Work schedule may vary including occasional need for flexibility on nights and weekends.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

About Student Affairs

Student Affairs at Virginia Tech fosters a community where each student creates a customized experience to meet their goals. Building on our motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice our Principles of Community, which are fundamental to our ongoing efforts to increase access and inclusion and to create a community that nurtures learning and growth. We are actively seeking people to join our community and help us prepare leaders for the world. Our people in Student Affairs are committed to student well-being and assuring that all students Experience VT by demonstrating, supporting, and operationalizing our Aspirations for Student Learning. If you are someone dedicated to ensuring student success, then we want you to consider being a part of our team!

If you are an individual with a disability and desire an accommodation, please contact Stacey Duncan at during regular business hours at least 10 business days prior to the event.

Applications close:

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