Graduate Advisor and Program Manager
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Job no: 531522
Work type: Administrative & Professional
Senior management: College of Veterinary Medicine
Department: Vet Med Research & Graduate Studies
Location: Blacksburg, Virginia
Categories: Academic Advising / Support, Veterinary Medicine, Program/Project Management
The Graduate Advisor and Program Manager will oversee and manage the daily operations of the Biomedical and Veterinary Sciences (BMVS) graduate program at the Virginia-Maryland College of Veterinary Medicine (VMCVM) in collaboration with the Virginia Tech Graduate School. This position plays a critical role in both the strategic and operational success of the BMVS program, providing comprehensive support to faculty and graduate students. As an Administrative and Professional (A/P) faculty member on the academic administration track, the position will not only focus on administrative tasks but also on leadership and program development.
The Graduate Advisor and Program Manager will supervise program support staff and student workers, ensuring the smooth execution of daily operations and delegating tasks as necessary. They will also oversee the management of the program’s financial resources, including budget planning, assistantship allocations, and expenditures. The position requires involvement in long-term program planning, recruitment strategy development, and the enhancement of student and faculty support services. The successful candidate will be expected to exhibit leadership in implementing recruitment initiatives, advising students, and managing events that promote the growth and success of the program.
This leadership position requires strong organizational, management, and interpersonal skills to foster a supportive and efficient program environment. Regular collaboration with university leadership and external stakeholders is essential. Some evening and weekend work may be required to accommodate program activities.
• Bachelor's degree in a relevant field.
• Experience providing administrative support or program coordination in a higher education setting.
• Strong communication and interpersonal skills, with the ability to interact effectively with a diverse group of students, faculty, and staff.
• Demonstrated ability to manage multiple tasks, prioritize workload, and meet deadlines.
• Strong organizational skills with attention to detail.
• Experience with database management and proficiency in Microsoft Office Suite (Word, Excel, etc.).
• Ability to work independently and collaboratively within a team.
• Master's degree in education administration, higher education, or a related field.
• Experience working with graduate students and faculty in a graduate program.
• Knowledge of Virginia Tech's academic policies and procedures, especially related to graduate education.
• Familiarity with graduate admissions processes, recruitment efforts, and event planning.
• Experience with university systems such as Banner, Slate, and Canvas.
• Demonstrated experience in financial management, including budget oversight and managing graduate assistantship payroll processes.
• Experience with supervisory duties.
To commensurate with experience
The Research and Graduate Studies Department of the Virginia-Maryland College of Veterinary Medicine is seeking a Graduate Advisor & Program Manager.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Dr. Audrey Ruple at aruple@vt.edu during regular business hours at least 10 business days prior to the event.
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