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Manager of Special Collections and Archives

Apply now Job no: 501859
Department: King Library
Location: Oxford, OH
Work type: Salary Staff
Categories: Library
Status: Full Time
Temporary: No

Job Title: Manager of Special Collections and Archives


Job Summary:

The Manager of Special Collections and Archives is a frontline member of a very busy, highly esteemed, and team-oriented academic special collections and the university archives department. This position reports directly to the Department head and is responsible for managing the operations of the Special Collections Reading Room, managing the day to day operations of the department, and supervising undergraduate and graduate student workers.

Duties/Physical Demands:

•Supervise and manage all Reading Room operations during operational hours of The Special Collections Reading Room
•Routinely update and implement Reading Room policies and procedures in accordance with best practices.
•Directly supervise a team of at least 12-15 graduate and undergraduate students.
•Research and answer reference questions related to Special Collections and University Archives materials from onsite and remote researchers.
•Manage patron requests for digitization of Special Collections and University Archives materials.
•Supervise the shelving, retrieval, and re-shelving of Special Collections and University Archives materials. Coordinate stacks maintenance projects as needed.
•Assists the Digital Collections Librarian with digitizing materials held in the special collections & the University Libraries.
•Work with the Digital Collections Librarian to coordinate flow of materials from holding collections to digitization production sites.
•Assist with the hiring, training and supervision of student assistants.
•Work with Preservation/Conservation Librarian to identify any issues with physical conditions of the materials.
•Assist the University Archivist with projects as needed.
•Assists with the planning and execution of special events, which may require evening & weekend hours.
•Other duties as assigned

Minimum Qualifications:

Required: Bachelor’s degree.

Desired Qualifications:

Consideration may be given to candidates with:
•Master’s degree in Library or Information Science (ALA-accredited) or Museum Studies
•Knowledge of the proper handling and awareness of the preservation of rare and archival materials.
•Experience working in a special collections department, archive, or academic library.
•Previous supervisory experience.
•Experience using digitization equipment such as scanners and digital cameras
•Excellent written and oral communication skills.
•Must be reliable, detail-oriented, and self-motivated.
•Ability to work creatively, collaboratively, and effectively both as a team member and independently.

Special Instructions to Applicants:

Submit a cover letter and resume, and a one-page diversity statement addressing past and/or potential contributions to advancing diversity, equity, and inclusion. Inquiries may be directed to William Modrow @ 

Diversity Statement:

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Labor Law Posters for Applicants:
Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).
Date to Begin Screening Applicants:

Screening of applicants begins June 8, 2023 and continues until the position is filled.

Benefits Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: Eastern Daylight Time

This Organization Participates in E-Verify.

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