General Services Division (GSD)

1840 West Jackson Street, Phoenix, AZ 85007

Salary: $44,000 - $50,000 (DOE)

Grade: 18

The Arizona Department of Administration's General Services Division is seeking a Warehouse Supervisor. This role is responsible for managing the warehouse that supports maintenance and repair operations. Key responsibilities include planning, monitoring, and coordinating the ordering, receipt, and dispatching of parts. The Warehouse Supervisor will utilize the computerized maintenance management system to track and maintain warehouse operations and manage inventory replenishment through the State's procurement system and/or P-card. Additionally, they will audit the inventory to ensure proper and accurate stock levels and the relevancy of items, respond to and update customers on the status of requests, and plan for current and future capacity needs. Producing weekly and monthly reports on warehouse operations is also a crucial part of this role.

• Manages inventory including min/max levels, inventory accuracy, reduction/elimination analysis, space optimization and ensures timely fulfillment of parts requests to customers
• Audits inventory through cycle counts and produces weekly and monthly reports on operations, works with the State Procurement Office to establish cost and time efficient contracts
• Researches state approved vendors for ordering, ensures purchasing is within State procurement guidelines, processes invoices, enters requisitions and works with management on procurement needs; including but not limited to providing assistance in developing RFQ scope of work
• Provides staff supervision and conducts supervision duties
• Provides software trainings to end users, serves as liaison for problem solving and escalation, and educates staff on inventory functions and best practices for performing tasks
• Measures and publishes facilities KPI metrics to the management team and interprets data and recommends solutions

Knowledge of:

• Inventory management including shipping, receiving, and inventory control
• Special storage requirements for certain materials and supplies
• Record keeping and report preparation
• Office equipment such as computers, computer programs, tablets, smartphones, printers, copiers
• Safety requirements
• Safe operation of forklifts, truck lift gates, lifts, trucks
• Safe and proper operation of tools and equipment. saws,drills, drain clearing machines
• State Procurement Rules
• Receiving and issuing inventory and appropriate documentation required for tracking

Skills in:

• Communicate effectively
• Analyze and solve problems under stress
• Data analysis and generating reports
• Safe and proper operation of tools and equipment including but not limited to fork lifts, lifts, trucks and lift gates, saws, drills, and drain clearing machines

Ability to:

• Communicate effectively
• Observe and make recommendations for improvements as needed
• Follow written and verbal instruction
• Project materials, supplies and equipment needs based on past usage and anticipated program/organizational activities
• Train subordinate staff
• Speak in public
• Conduct business in an appropriate professional business manner
• Lead and direct projects
• Effectively and cooperatively work with others

• Valid Arizona drivers license
• Background and reference check, including a criminal records verification

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer