Title: Forensic Administrative Specialist III - Western Laboratory - CF135

State Role Title: Administrative & Office Specialist III

Hiring Range: $32,843 - $48,000

Pay Band: 3

Agency: Department of Forensic Science

Location: Western Lab

Agency Website: www.dfs.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Administrative Section of the Department of Forensic Science’s Western Laboratory seeks an individual to provide routine to moderately complex clerical and administrative support for approximately 50 scientific and technical staff. Responsibilities include accurate and timely preparation and provision of reports of various types; computer data entry of case information; maintenance of administrative files and supplies, processing of administrative documents, (e.g., requisition forms, invoices), distribution of mail and phone messages, and other administrative functions.

Minimum Qualifications

• Experience working in an administrative office, to include delivering a full range of administrative services:
     - Responding to and directing business related telephone calls to the appropriate person
     - Formatting, typing and word processing of documents
     - Distributing and processing mail and routing official documents
     - Copying and faxing
     - Setting up and maintaining files
     - Greeting visitors
• Proficient with Microsoft Office 365, to include Word, Excel, PowerPoint and Outlook
• Ability to prepare, format and proofread documents
• Ability to coordinate and execute office functions independently with little supervision required
• Ability to maintain effective and congenial working relationships with a variety of people in a team-based environment.

Additional Considerations

• Work experience with eVA (the Commonwealth’s electronic procurement system)
• Work experience with high volume data entry and filing
• Work experience using Ideagen document management system
• Work experience using a computerized tracking system for storage and retrieval of information or data

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Department of Forensic Science is an Equal Opportunity Employer and is V3 Virginia Values Veterans certified. The Department strictly prohibits discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Veterans, AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Applications for this position must be submitted electronically, through this website, no later than the position’s closing date stated in the announcement. Mailed, emailed, faxed, or hand delivered applications and resumes will not be accepted. Consideration for an interview is based solely on the information within the application and/or resume and required transcripts (if applicable).

Applicants needing accommodations during the application and/or interview process may contact the Human Resource office at 804-786-0150 or dfshumanresource@dfs.virginia.gov for additional information. Auxiliary Aids and Services are available upon request to individuals with disabilities.

DFS does not provide sponsorship; therefore, applicants must be legally authorized to work in the United States at the time of employment.

Special Requirements

Economic Interest Statement: The selected candidate is required to file a Statement of Economic Interests form pursuant to the Code of Virginia § 2.2-3114, as a condition of employment. Additionally, the statement is to be filed annually by February 1. The selected candidate is required to complete the Statement of Economic Interest training within 60 days of employment and every two years thereafter.

Background Investigation: Selected candidate(s) must successfully pass a background investigation to include a fingerprint-based criminal history check. Selected candidate(s) must provide a DNA sample via a buccal swab (saliva sample) and successfully pass a drug test. Reference checks will be conducted to include contact with current and previous supervisors.

Employment Eligibility Verification: DFS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name: Amanda Collum

Phone: 804-588-4010

Email: amanda.collum@dfs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.