Title: Payroll Technician

State Role Title: Financial Services Spec I

Hiring Range: Based on qualifications & experience

Pay Band: 4

Agency: Virginia Military Institute

Location: Virginia Military Institute

Agency Website: www.vmi.edu

Recruitment Type: General Public - G

Job Duties

Virginia Military Institute is accepting applications for a full-time employee to serve as a Payroll Technician working in the Office of Finance & Budget, reporting to the Payroll Manager. The successful candidate will assist with processing semi-monthly payrolls, reconciling health care and retirement contributions; taxation of out-of-state employees; quarterly and annual reports, and electronic filing of employee records. The Payroll Technician will work collaboratively with the offices of Human Resources, Accounts Payable, and Student Accounting.

Essential Responsibilities and Duties:
• Review and enter hourly timesheets for overtime and straight time payments.
• Process employee tax and direct deposit forms.
• Compute and enter pay period adjustments for employee pay and benefits.
• Prepare and submit employee direct deposit file each payday.
• Verify the accuracy of completed forms and payroll entries, ensuring that authorized deductions are withheld from employees’ pay and remitted to the proper agencies/vendors in a timely manner. Prepare journal entries and reconciliations.
• Reconcile health care and submit monthly and quarterly reports to the Virginia Department of Human Resource Management.
• Assist in filing quarterly and annual payroll reports, including unemployment and tax reports.
• Establish state withholding and unemployment accounts for out-of-state employees and submit required quarterly and annual reports.
• Move pay and benefit documents to employee electronic files at the end of each pay period.
• Must maintain high level of confidentiality and security of payroll records.

Minimum Qualifications

• High school diploma or equivalent.
• Experience in payroll processing and bookkeeping.
• Office experience with exemplary computer and mathematical skills; proficient in Microsoft Excel, Word, Outlook, and Adobe.
• Meticulous attention to detail.
• Exceptional interpersonal skills with a strong team orientation.
• Excellent written, listening, and oral communication skills.
• Excellent time management, organizational, and analytical skills.
• Ability to multitask, meet deadlines, and show initiative.

Additional Considerations

• Two years of payroll experience.
• Working knowledge of payroll best practices, including compliance with federal and state regulations.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Tamara Wade

Phone: 540-464-7051

Email: hroffice@vmi.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.