Title: Criminal History Specialist

State Role Title: Prog Admin Specialist I

Hiring Range: The anticipated starting salary range is $28.00 to $30.00 per hour

Pay Band: 4

Agency: Dept of Criminal Justice Svcs

Location: Washington Building

Agency Website: www.dcjs.virginia.gov

Recruitment Type: General Public - G

VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES ADVERTISEMENT
ROLE TITLE: Program Administration Specialist I      
Working Title: Criminal History Specialist     
Pay Band: 4    
Position #: CJSCJ005 & CJSCJ117

The Department of Criminal Justice Services is seeking a collaborative and innovative team player to serve as a part-time (wage) Criminal History Specialist in Richmond, Virginia. This position supports the Division of Licensure and Regulatory Services. Public service offers the opportunity to do important rewarding work while maintaining a healthy work-life balance. If you want to be part of an agency that cares about our constituents, rigorously advocates and promotes opportunities for all Virginians, we’d love to have you join us!

What you will do:
● Review criminal history records according to established guidelines.
● Request and review conviction information.
● Conduct research through public information databases.
● Process appeal requests and denials of applications due to criminal history
● Prepare case files.
● Utilize fingerprint reports to update records in the Department’s database.
● Prepare and send notices to applicants, respond to customer inquiries, and update on-line applications to satisfy outstanding requirements and issue credentials.     

Minimum Qualifications

What the ideal candidate must possess:

● Ability to adhere to and maintain policies and procedures, and customer service principles and practices.
● Experience entering data into a computer system, quickly, efficiently, and correctly.
● Demonstrates sound organization skills, the ability to communicate effectively both verbally and written.
● Experienced in the proficient use of proper grammar, spelling and punctuation.
● Ability to problem solve, analyze data, and research paperwork as needed to ensure quality service.
● Prior experience in a busy office environment.
● Experience sorting and processing mail and other correspondence.

Additional Considerations

● Preferred experience with a regulatory process and fingerprint based criminal records research.
● Administrative Investigative experience.
● Experience with high volume duties utilizing customer service knowledge, skills and abilities.
● Knowledge of various office systems and machines and computer software packages such as Microsoft word, etc.      

Special Instructions

Interview candidates may be required to demonstrate the skills and abilities necessary for satisfactory performance of work. The candidate selected for the position must successfully complete a criminal background investigation and complete and submit a Form I-9 (Employment Eligibility Verification) which will be entered into the Federal E-Verify system to confirm identity and work authorization. The individual may also be responsible for submitting an annual Statement of Personal Economic Interest. The anticipated starting salary range is $28.00 to $30.00 per hour, up to 29 hours per week (1500 hours per wage year).

Applications for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System at https://www.jobs.virginia.gov/home. All applications should be submitted by 11:55 pm on July 21, 2025. The application and supplemental questions must be completed in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position. Fax, email, or mail applications will not be accepted. Résumés and cover letters may be attached to the online application.

The Virginia Department of Criminal Justice Services is an Equal Employment Opportunity employer. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any accommodations in order to participate fully in our recruitment experience. Contact us at (804) 786-5491 to notify us of any needs related to completing the job application. AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply. The Department also encourages and invites veterans to apply.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to your account at https://www.jobs.virginia.gov/home for the status of your application and this position.

Contact Information

Name: Anita Sikka

Phone: 804-786-5491

Email: anita.sikka@dcjs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.