Title: Administrative Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $24.00 - $28.00 per hour

Pay Band: 3

Agency: Dept Conservation & Recreation

Location: MAIN STREET CENTRE

Agency Website: https://www.dcr.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Conservation and Recreation (DCR) is the state’s lead conservation agency, and it takes a diverse agency to conserve resources for a diverse commonwealth. The Virginia Department of Conservation and Recreation (DCR) is hiring! Join us in preserving what people care about most – access to the outdoors, natural habitats, open spaces, clean water, and safe infrastructure.

Virginia State Park's Business and Revenue Administrative Team is accepting applications for the Administrative Assistant position.

Job Summary:
This position will provide direct support to the Chief of Business Administration & Revenue across several general administrative operations. This will include assistance with financial reconciliation, procurement, document preparation & proofing, data management, record keeping, budget monitoring, and correspondence from office of the Chief of Business Administration & Revenue.

Key Duties and Responsibilities:

• Manages communications and correspondences from the Office of the Chief of Business, Administration, and Revenue.
• Provides direct support to the Chief through managing calendars, appointments, and meetings.
• Complete and process travel pre-approval and reimbursement forms related to Business, Administration, and Revenue travel.
• Coordinate team meetings including all arrangements, meals, and agendas. Provide record management services to organize all related meeting materials including recording, synthesizing, and disseminating notes.
• Provides direct project support by conducting research, report preparation, proofing, or other project support tasks as assigned.
• Provides monthly reconciliation services of multiple cost centers.
• Provides support for budget entry, coding, and reconciliation.
• Provides research support for internal process documentation related to administrative procedures.
• Requires infrequent travel within the state.

DCR’s Mission is to conserve the natural, scenic, historic, and cultural resources of the Commonwealth. We invite you to learn more about DCR’s efforts to CONSERVE.

Minimum Qualifications

• Knowledge and proficiency using Microsoft 365 software including Word, Excel, Power Point, Teams, Outlook, & SharePoint.
• Experience that demonstrates excellent writing and communication skills.
• Experience that demonstrates excellent organizational skills.
• Experience with budgets related to expenses and revenues.
• Ability to work independently and anticipate needs.

Additional Considerations

• Experience with state accounting procedures and financial systems.
• Familiarity with State Parks or general recreational park operations.
• Experience with database administration.
• Experience demonstrating ability to work with sensitive information and maintaining confidentiality.
• Experience with state procurement system.

Special Instructions

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applications will only be accepted online through the State Job website. Applications must include all work history and references.

• Background Check: Employment in all Virginia State Parks positions is contingent upon satisfactory completion of a criminal history background check.
• Employment Eligibility: Selected candidates must complete the I-9 Employment Eligibility Verification Form. DCR participates in E-Verify.
• Telework Eligibility: Will be in accordance with the Commonwealth's Teleworking policy.
• Driver’s License Requirement: A valid State Driver's License is required if operating a state or personal vehicle for agency business.
• Work Requirements: Wage/hourly positions are not eligible for Commonwealth of Virginia benefits (health care, paid leave, etc.) and are limited to 1,500 hours from May 1 to April 30.

Minorities, individuals with disabilities, veterans, and people with National/Federal Service experience are encouraged to apply. EEO/AA/TT

DCR employees are encouraged to visit Virginia State Parks! Check out our employee discounts.

• Free parking or admission to all Virginia State Parks.
• DCR classified, retired, and wage staff (after six months of service), are entitled to overnight facility discounts such as:
  • Free camping outside of the Memorial Day weekend to Labor Day period in sites designed for up to six people.
  • Free camping Sunday night through Thursday night (excluding the night prior to a holiday) from Memorial Day weekend through Labor Day.
  • Fifty percent discount on cabins (up to 3 bedrooms) outside of Memorial Day weekend to Labor Day, for a maximum of 14 nights. All reservations require a two-night minimum. Bunkhouses, camping cabins and yurts are included; one night yurt stays only receive a 25% discount.

Contact Information

Name: Human Resources

Phone: N/A

Email: HR@dcr.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.