Title: Secretary Senior DSP00894

State Role Title: Admin and Office Spec II

Hiring Range: Salary is Negotiable and Commensurate with Experience.

Pay Band: 2

Agency: Department of State Police

Location: Salem, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

About the Position:

The Virginia State Police (VSP) is seeking to hire a Secretary Senior in our Division No. 6, Area No. 40 Office in Salem, Virginia. The successful candidate will provide administrative and secretarial support to the area First Sergeant, Sergeants, and Troopers in the area; coordinate office operations by overseeing daily office functions, handling in person and telephone inquiries, and independently preparing reports, typing correspondence, forms, and other related documentation to support efficiency of the Department; enter, research, and retrieve data from various computer programs; maintain administrative and personnel files in accordance with policies; and organize and direct workflow by adjusting priorities to meet deadlines, restructuring work, and tasking subordinate personnel.

About the Agency:

We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!

VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.

Minimum Qualifications

•Working knowledge of basic office practices and procedures; of proper grammar, punctuation, spelling; of filing systems; and of basic math.
•Skill in typing and in the use of a personal computer, automated office equipment, and Microsoft applications.
•Ability to communicate effectively both orally and in writing in English; to interpret and follow oral and written instructions; to adhere to Department policies and procedures; to work independently; and to interact with the area First Sergeant, Sergeants, Troopers, general public, and others contacted internally and externally during the course of work.
•Experience working in an office environment.
•Experience working as a secretary required.
•Requires Virginia Criminal Information Network (VCIN) certified, which requires either United States citizenship or a lawful permanent resident of the United States and eligible for naturalization
•High School Diploma or GED equivalent.

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on July 29, 2025. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Talent Acquisition & Employee Relations Section of the Human Resources Division at civilianemployment@vsp.virginia.gov.

It is the policy of the Department of State Police (the Department) to assure equal employment opportunity to all applicants for employment and current employees. The Department strongly prohibits discrimination based on race, sex, color, national origin, religion, sexual orientation, gender identity or expression, age, military status, political affiliation, disability, genetic information, ethnic background, pregnancy, and childbirth.
This policy shall be adhered to in all facets of Departmental employment practices. It is not the intent of this policy to permit or require the lowering of bona fide job requirements or qualification standards to give preference to any applicant for employment or employee. Affirmative measures shall be taken to recruit and retain qualified individuals at all levels of the Department and to embrace and foster diversity, opportunity, and inclusion in the workplace.

Any employee of the Department who fails to comply with this policy will be subject to disciplinary action. Violations or concerns with this policy may be referred directly to the Human Resources Director, the Superintendent, the employee’s supervisor(s), or the Professional Standards Division, pursuant to General Order ADM 11.01.
REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

(V)alor (S)ervice (P)ride

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.