Salary/Position Classification

• $52,000-$56,000 Annual, Dependent on Experience, Exempt
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): No

Purpose of Position

This position is critical for management of the complex administrative and financial operations of the Department of Pathology. This position oversees the administrative operations of the department, including strong interface with SMHS Administration and Finance, and Educational Resources. Strong working relationships are needed at multiple levels for administrative operations of the Forensic and Autopsy Pathology Service Grand Forks County, ND, North Dakota Department of Health and Human Services, and the referral counties and hospitals. This position manages staff, complex budgets from multiple agencies, a wide variety of projects, educational, clinical, and research initiatives. This position actively prepares and implements accurate budgets for all departmental resources which include State, Federal, and Private funding sources.

Duties & Responsibilities

Administrative Operations within UNDSMHS including SMHS Administration and Finance, Grants Accounting, and Educational Resources AND Financial Management and budget preparation of intramural and extramural funds that support the functions of the Department of Pathology

1.  Financial management of SMHS funds awarded to the Department and referred to as appropriated funds.
2. Financial management of intramural and extramural funding.
   • Manage ND INBRE grants budgets
   • Manage NDSCR grants budget
   • Manage other departmental accounts or collaborative grants/contracts/accounts as assigned.
3. Manage local forensic funding, including supervision and oversight of billing, expenditures and contemporary balances.
   • Manage grants and contracts for forensic and autopsy services
   • Maintain contemporary record of contracts with hospitals, counties, and other entities regarding autopsy and forensic services.
   • Update fee schedule annually with concurrence of Chair of Pathology.
   • Develop, implement and maintain records management for all contracts for forensic and autopsy clinical service.
4. Assist with budget preparation and presentation to SMHS administration in concert with the Chair of the Department of Pathology.
5. Monitor expenses to assure compliance with all funding sources awarded to the Department of Pathology.
6. Attend and report on meetings with Administration on regulatory and financial matters tailored for Administrative Officers. 

Supervision of Academic Support Individual

1. Supervise procurement of commodities, products, and services, and management of inventory for research and teaching in the Department of Pathology.
2. Supervise recruitment, stipend support, coursework requirements, and interactions with the Graduate School for submission of degree and course requirements.
3. Supervise support of the cancer registry to ensure required reports are produced for the CDC and Department of Health, including progress reports and grant renewals.
4. Supervise and coordinate support for the ND INBRE grant between the PI, PD, and this staff position.
5. Supervise interactions with grants and contracts regarding grant submission, IRB, and IACUC protocols.
6. Supervise assistance with personal action requests.
7. Supervise and assign additional duties. 

Supervision of Forensic Support Individuals, including family advocate position under development

1. Supervise the accurate retainment of forensic case files.
2. Supervise procurement of commodities, products, and services, and management of inventory for forensic services.
3. Supervise forensic billing, mailing of reports, managing death certificates.
4. Establish and supervise processes so that protected health information and confidential autopsy reports are secure, released only to the correct individuals in accordance with applicable state laws, particular autopsy consent stipulations, and in a respectful manner.
5. Supervise interactions with funeral homes.
6. Supervise management of the forensic fellowship program and student electives.
7. Supervise management of the forensic on-line course.
8. Supervise initial interactions with families, lawyers, and others involved in forensic investigations for contact with the assigned forensic pathologist, anticipating grief, shock, and other difficult emotions from families, maintaining professionalism and respectful interactions.
9. Supervise timely renewal of forensic contracts.
10. Assure protocols and processes for clinical respect and confidentiality.

Human Resources related to departmental operations

1. Fulfill and supervise human resource functions including preparation of position requests, hiring and recruitment
2. Monitor payroll and hourly timecards for completeness, accuracy and congruency with hiring expectations
3. Participate in evaluation schedules and other HR functions. 

Employee Development and Miscellaneous Duties

1. Attend career development opportunities.
2. Other duties as assigned.

Required Competencies

• Prefer knowledge of UND Marketplace
• Prefer knowledge of PeopleSoft HRMS and Finance
• Prefer knowledge of NDUS and UND policies and procedures
• General knowledge of human biology and behavior
• Demonstrated evidence of working under strict deadlines.
• Demonstrated evidence of working independently.
• Strong interpersonal and communication skills.
• Excellent oral and written communication skills
• Ability to multitask and prioritize work assignments
• Ability to work both independently and as a member of a team
• Exhibit work habits reflecting reliability, organizational skills, and a high degree of accuracy
• Ability to effectively communicate with a diverse group of people while maintaining professionalism, confidentiality, and a positive and helpful attitude
• Ability to problem solve

Minimum Requirements

• Bachelor's degree in accounting, finance, business, or related field
• Two years of directly related experience
• One year of experience in financial management or budget tracking
• Experience with large, multi-institutional grant and service programs.
• Demonstrated experience in computer software, including spreadsheets, budgets, billing, and word processing; Experience using Microsoft Office software (Word, PowerPoint, Outlook and intermediate to advanced Excel)
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Extensive management background with multiple accounts and processes
• Supervisory experience
• Experience dealing with Grants and Contracts, and Administration and Finance at the UND SMHS

To Apply

Please submit Cover Letter and Resume