Working Title: Fiscal Support Coordinator

State Role Title: Administrative Office Spec III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: School of Professional & Continuing Education

Department: 100066 - Professional & Continuing Education

Pay Rate: Pay Range

Specify Range or Amount: $38,000-$44,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 6/2/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

JMU’s School of Professional & Continuing Education collaborates with individuals, business, and communities through transformative educational programs and experiences. SPCE offers a range of programs, including youth camps, adult degree completion, professional and workforce development, and lifelong learning, as well as partners with academic units across JMU to support a number of online or off-campus degree and certificate programs. 

SPCE seeks a Fiscal Support Coordinator to support internal staff, external partners, and to directly assist our Financial & Operations Manager. This position will perform administrative tasks related to all SPCE programming including fiscal processes, departmental reporting, hiring actions, and budget updates.

Duties and Responsibilities:

Entering and tracking of hiring actions (ePARs, paper PARs, etc.) for all our credit bearing programs
Collecting and organizing paperwork backup for all transactions included in our Monthly Reconciliation reporting
Running queries and reports from PeopleSoft systems (HR Management, Finance, Student Administration)
Updating existing program budgets with query and report data
Drafting and submitting various funds transfer documents
Processing departmental purchases, payments, and funds transfers
Identifying and tracking program level expenses
Cross-training and providing backup for other operations staff as needed
Documenting departmental processes and policies
Working with Finance & Operations Manager to continually improve internal processes
Other duties as assigned

Qualifications:

Required Qualifications:
Experience with budgeting, financial reporting, and administrative forms
Proficiency in Microsoft Office products, especially Outlook and Excel
Proficiency with mathematics
Attention to detail and ability to organize multiple sources of information
Excellent communication skills (verbal, written, and visual)

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.