Working Title: Fiscal and Program Support Assistant

State Role Title: Administrative and Office Specialist III

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Student Access and Inclusion

Department: 100576 - Centennial Scholars Program E&G

Pay Rate: Hourly

Specify Range or Amount: $20 per hour

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 02/07/2026

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

James Madison University’s TRIO Programs support and empower first-generation, low-income, and other disadvantaged students through federally funded initiatives designed to promote college access and success. Programs such as Upward Bound and Talent Search provide academic preparation, advising, financial aid guidance, and postsecondary application support to increase secondary school completion and college enrollment and graduation. The office of First-Generation Student Success seeks a part-time fiscal and administrative support professional to provide essential financial, purchasing, and administrative assistance for two TRIO grants. This position requires a highly organized, detail-oriented individual with strong communication skills, the ability to manage confidential information, and the capacity to work collaboratively with program staff and campus partners while ensuring compliance with federal, state, and university guidelines.

• Hours are typically during normal business hours of 8am – 5pm
• Approximately 20 hours of work per week over the course of a calendar year
• On-campus position (not remote) in an office environment setting

Duties and Responsibilities:

• Provide fiscal and administrative support for two TRIO grants, including monitoring budgets, tracking expenditures, and monthly account reconciliations.
• Process purchasing, vendor payments, and reimbursements in accordance with JMU, state, and federal TRIO grant regulations.
• Departmental purchasing and travel: complete departmental purchasing and maintain related records. Coordinate and process travel authorizations, reservations, and reimbursements.
• Maintain complete and accurate financial and administrative records, ensuring proper documentation and compliance with grant and audit requirements.
• Assist TRIO leadership with reporting, data tracking, and routine administrative tasks, including scheduling and correspondence.
• Communicate effectively with campus partners (e.g., Finance, Sponsored Programs, Procurement) to support efficient grant and program operations.
• Perform other duties as assigned in support of unit goals and objectives.

Qualifications:

Required:

• Working knowledge of MS Office programs, including Excel, Outlook, and Word
• Familiarity with/or ability to learn PeopleSoft’s System Administration module
• Attention to detail and a high level of accuracy
• Strong verbal and written communication skills
• Strong interpersonal skills
• Ability to organize and prioritize multiple tasks
• Demonstrated ability to learn and follow policies and procedures
• Experience with bookkeeping, meeting auditing standards, budgeting

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.