Readvertisement - Internal/External Vacancy: Operations Assistant, G5, FT, Korhogo, Côte d'Ivoire #133522

工作编号： 588921
工作类型： Fixed Term Appointment
工作地点： Cote d'Ivoire
类别： Operations

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UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to effective support !

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action.
 
For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated.
 
There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
 
Job organizational context:
Cote d'Ivoire is located in a fragile sub-region, where ethnic, cultural and social ties transcend national borders, and so do conflicts. Successive crises over the past twenty years have been responsible for many displaced persons and widespread economic underdevelopment in the sub-region. This situation has been exacerbated by the recurrent attacks by violent extremists and incursions by unidentified urban armed gangs in countries bordering the north, further fragilizing the situation in the northern part of Côte d'Ivoire.
Northern regions have a high level of multiple deprivations of children's rights linked to lack of access to quality social services (healthcare, education, nutrition, water, sanitation and hygiene, child protection).
 
UNICEF Cote d'Ivoire, within the framework of the CPD 2021-2025 plan, has initiated programmatic and strategic shifts, one of which is aimed at refocusing interventions where the most vulnerable children are, i.e. (i) reinforcing multi-sectoral convergence in the arc of vulnerability, (ii) strengthening zone offices by increasing their capacities, by enhancing their roles and responsibilities in order to support the implementation of UNICEF programming with corresponding sectoral expertise, in alignment with priorities and KRCs.

How can you make a difference? 

Purpose for the job:
Under the close supervision and guidance of the supervisor, the operation assistant supports the sub national office’s sections by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.
 
Summary of key functions/accountabilities:
•Provide operational support to the sections of the sub national office for requisitions, control and monitoring of expenditures and ongoing commitments, in Vision and other applications;
•Provide support to strengthen operational management for the implementation of projects in the North and the Operational Working Plan of the sub national Office;
•Control and monitor the efficient distribution of equipment/supplies required for effective program implementation in the field;
•Provide logistical support for the Korhogo office in liaison with Supply UNICEF and the warehouse office.
•Collecting invoices and filing documents for approval and thereafter processing in VISION and Mycase.
•Supporting the management of administrative supplies and office equipment.
•Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.
•Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
•Maintaining and updating a system which monitors the absence of staff.
•Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
•Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.
•Develop a management plan for emergency kits and materials stocked in the warehouse in liaison with Supply Abidjan;
•Provide specific support to the Office Manager in the management of sub-national office funds in VISION and other financial expenditures for Petty cash;
•Draft letters, meeting notes and documents for briefings or statutory meetings of the
office in liaison with program staffs and the Chief Field Office;
•Set up an electronic filing and archiving system for the Sub-National Office;
•Ensure supervision of driver colleagues (PERs Follow-up) and monitoring of their activities in relation to their goal development in Achieve ;
•Monitor the car fleet and fuel management in liaison with drivers and administration in Abidjan;
•Liaise with Administration, Supply, Finance, ICT and Human Resources for all activities related to the areas concerned;
•Perform other tasks as required.
 
Impact of Results:
S/He supports the Sub National Office in the compilation and coordination of key work products, ensuring deadlines are met and that established rules and procedures are followed. The support provided by the operation assistant therefore creates the strongest possible administrative platform from which the Sub National Office can then be delivered. The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities.

To qualify as an advocate for every child you will have…

Minimum requirements:

  • Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
  • Work Experience: 
    • A minimum of five years of progressively responsible administrative or clerical work experience is required.
    • Previous experience in program and/or operations support functions is an asset.
    • Relevant experience in a UN agency or NGO is considered an asset.
  • Skills : 
    • Thorough knowledge of UNICEF operation policies and procedures.
    • Strong organizational, planning and prioritizing skills and abilities.
    • High sense of confidentiality, initiative and good judgment.
    • Ability to work effectively with people of different national and cultural backgrounds.
    • Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint.
    • Strong office management skills.
  • Language Requirements: Fluency in French is required. Knowledge of another official UN language (Arabic, Chinese, English, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

▪Nurtures, Leads and Manages People (1)
▪Demonstrates Self Awareness and Ethical Awareness (2)
▪Works Collaboratively with others (2)
▪Builds and Maintains Partnerships (2)
▪Innovates and Embraces Change (2)
▪Thinks and Acts Strategically (2)
▪Drive to achieve impactful results (2)
▪Manages ambiguity and complexity (2)

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable candidates from underrepresented groups are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
The conditions of a temporary assignment, including relocation entitlements, will depend on the status of the staff member’s original appointment and may be limited in accordance with applicable UNICEF policies, procedures, and practices in force.

Humanitarian action is a cross-cutting priority within UNICEF’s Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.

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