The Administrative Coordinator provides support on a broad range of tasks to the Payroll and Cashiers Departments. The Administrative Coordinator maintains general office management functions including greeting, directing and assisting customers, maintaining files, scanning all payroll documents, sorting mail, assisting with auditing and entry of payroll data. Maintains employee confidence and protects operations by keeping information confidential. Acts as the primary backup cashier. This position provides excellent customer service and communicates professionally on behalf of all departments supervised by the Associate Director of Malibu Operations, and interacts with staff, faculty, students and external constituents.

Duties

• Interact with all levels of the university organization, solving problems and answering questions related to payroll and cashiering, including answering phone and email inquiries, and greeting, assisting, and directing customers in the office. 
• Manage scanning and validation process for electronic storage of all payroll documents.
• Provide back-up support for Cashier's Office. 
• Coordinate and code all payroll forms and requests for processing, including timesheets, payment requests, taxable income, deduction forms. 
• Input data for employee direct deposit and W4 tax forms into PeopleSoft.
• Assist with auditing of various payroll data entry.
• Route all mail and manage file system.
• Process wage verifications.
• Perform other duties as assigned. 
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• High School diploma
• Two years of general office experience
• Excellent customer service skills
• Strong communication and organizational skills
• The ability to maintain strict confidentiality
• The ability to interact effectively with administrators, faculty, staff, and students.
• The ability to work independently and take initiative.
• Skill in prioritizing assignments and meeting deadlines in an environment with fluctuating demands.

Preferred:

• Two years of college
• Experience in payroll, cash-handling, and PC skills with knowledge of standard office software, including Microsoft Word processing and spreadsheet programs.
• Knowledge of automated payroll processing

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $22.11 - $24.51 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.