JOB SCOPE

Development Contracts Administration Team needs to work with departments, including Development and Facilities, to define, competitively bid, negotiate and award best in class design and development services in support of the organization’s development projects globally. To support the Director, Development Contracts Administration in completion of the various contract administrative tasks required.

Job Responsibilities

• All duties are to be performed in accordance with departmental and corporate operating procedures and policies.
• Support the team with all necessary duties to develop and deliver comprehensive design and construction contracts.
• Establish and maintain filing systems (electronic and hardcopy), including the receiving, distribution and filing of contracts and associated documents.
• Inputting and updating data contained in internal contract management systems
• Provide support in the tracking, expediting, collecting and collating of periodic reports and other regular data submissions.
• Maintain project registers such as payments, changes and contractual correspondence.
• Providing support in the tracking, expediting, collecting and collating contractor’s daily, weekly and monthly reports and other regular data submissions.
• Assist the Contract Manager & Assistant Contract Manager during the bidding process with activities such as issuing the RFP, receive and analyze the proposals and preparation of the award recommendations.
• Attend and prepare meeting notes for any pre-award, progress and other relevant meetings relating to the delivery of the project.
• Assist the Contract Manager & Assistant Contract Manager to receive and analyze contractor’s/consultant’s payment certificates.
• Initiate and facilitate the onboarding and approval process for new contractor/consultant.
• Organizing and booking of travel and accommodation for the consultants, reviewing consultants’ expenses claims against company policy and preparing payment certificates on travel for consultants
• Assist the Contract Manager & Assistant Contract Manager in technical, logistics and administrative tasks related to respective projects
• Prepare purchase orders and lease for requested equipment and supplies. Co-ordinate with the respective vendors and department in relation to paperwork, office equipment and sundries and set delivery according to usage.

JOB REQUIREMENTS

• Bachelor Degree in one of the field (Business, Law, Design, Engineering, Project Management or Cost Engineering or equivalent experience) or Specialist Diploma in Building Cost Management
• Strong computer and software skills to include the use of word processing and email as well as strong use of spreadsheets and electronic presentations
• Knowledge and understanding of construction procurement process and commercial awareness.
• Ability to work with cross-functional teams and contractors to host value-engineering exercised
• Strong oral and written communication skills, Detail-oriented, Self-motivated professional, Provide thorough and skillful administrative support, Strong organizational skills, Ability to multi-task and prioritize to achieve project goals
• Ability to demonstrate value-added services throughout the contract administration period (from award through closeout)
• Proficiency in MS Office