Job Summary

This position will support the Operations teams at the college, primarily focused on routine administrative tasks related to the Information Technology and Facilities Management Departments.

Job Duties:

Purchasing and Bill Payments:

• Place Orders for Equipment and Supplies
  
• Prepare and Submit BA850s and Procard Statements/Documentation
  
• Prepare Monthly WEX reports for the M&O Fleet
• Process Monthly bill payments

Documentation and Reporting:

• Ensure accuracy of SPS sheets and safety compliance documentation
  
• Keep various forms in the IT Dept. up to date
  
• Keep Maintenance Records up to date and Schedule Maintenance as necessary for M&O Fleet
  
• Keep the events Calendar up to date and ensure events are set up on time
  
• Keep the HVAC Occupied/Unoccupied schedules correct and accurate
  
• Keep the attendance and vacation schedule/calendar accurate and help schedule vacations accordingly
  
• Manage Equipment Replacement Spreadsheet
  
• Prepare PaperCut printing reports
  
• Prepare Technology Team Meeting Notes

Additional Duties:

• Facilitate Federal work study backend process/logistics
  
• Post Tech tips/announcements to Brew that have been prepared ahead of time by Associate Vice President
  
• All other duties as assigned by the VP of Operations
  

Minimum Qualifications:

• Associate’s degree or equivalent
  
• Must be able to work independently.
  
• Detail-oriented, self-motivated, ability to work independently and adapt seamlessly to fast-paced, dynamic environments.
  
• Skilled in engaging and supporting students from different cultural and socioeconomic backgrounds.
  
• Excellent verbal and written communication skills.
  
• Proven ability to manage multiple priorities effectively and meet tight deadlines.
  
• Proficient in Microsoft Office (Excel, Forms, Outlook, Teams, SharePoint, Word).
   

Preferred Qualifications:

• Prior administrative or clerical experience preferred.
  
• Previous experience in a community college setting
  

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.