Salary/Position Classification

• $42,800+ Annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
• 40 hours per week
• This position will work onsite at UND Grand Forks, ND campus

Purpose of Position

The purpose of this position is to provide support for the admissions processes, including those related to the North Dakota First legislative initiative, and overall functions of the Office of Student Affairs & Admissions (SAA) at the School of Medicine & Health Sciences (SMHS).

Duties & Responsibilities

Admissions Support

• Work collaboratively with core advisors on main campus to provide prospective medical students accurate information, regarding admissions, curriculum, and contacts at SAA regarding the Medical Doctor program
• Work collaboratively with the Outreach & Recruiting Coordinator and INMED office to have up to date information regarding the Medical Doctor program to assist with recruiting efforts
•  Assist prospective applicants with inquiries including regarding application and admissions process
• Understand SMHS academic calendar, curriculum and student support services
• Develop and maintain relationships with stakeholders around the state
• Act as a resource for academic advisors and stakeholders around the state
• Assist in providing presentations to prospective applicants and student groups  

Events and Outreach

• Assist with admissions, recruitment and other SAA events
• Provide tours and attend open houses, info sessions, recruitment fairs, etc., providing general education regarding SMHS programs
• Distribute resources and SMHS program materials
• Conduct outreach to various stakeholders
• Represent SMHS by traveling to marketing events, local schools and universities, and area conferences
• Assist with website updates and digital media
• Assist with development of program materials, both electronic and print
• Travel as needed to provide accurate information and resources to stakeholders  

Required Competencies

• Excellent interpersonal, verbal, and written communication skills
• Knowledge of UND and SMHS programs
• Ability to become familiar with application deadlines, requirements, pre-requisites, and academic calendars
• Ability to become familiar with pathway programs and resources that prepare applicants for health professions at SMHS
• Ability to become familiar with Dual Credit programs, processes and scholarships
• Knowledge of NDUS, UND and SMHS policies and procedures
• Knowledge of FERPA rules and regulations
• Demonstrated proficiency with Microsoft Office
• Excellent customer service skills
• Database or spreadsheet management skills
• Ability to create and maintain positive relationships
• Ability to maintain a positive and friendly attitude
• Ability to create, edit, and disseminate clear and concise communications
• Ability to respond to a large volume of emails in a timely manner
• Ability to multitask and prioritize personal workload while meeting the needs of students, staff, and faculty
• Excellent time management skills
• Demonstrated proficiency with Microsoft Office software including Word, Excel, Outlook, and Access
• Ability to remain focused, detail-oriented, and accurate in a busy environment with frequent distractions
• Accountability for producing complete and accurate data
• Demonstrated ability to use problem-solving skills
• Fast and accurate keyboarding skills
• Ability to work independently, prioritize, and meet deadlines in a highly productive office
• Ability to accurately complete immediate tasks and goals while simultaneously working on long range projects
• Willingness to learn new software programs as required by the American Association of Medical Colleges (ERAS, FIRST, CiM, etc.).
• Ability to maintain and update various databases using multiple formats and platforms
• Ability to be self-directed and work both independently and as a collaborative member of a team and troubleshoot difficult situations
• Ability to relate to and assist medical school applicants, students, and others needing assistance
• Ability to work occasional evenings/weekends
• Ability to travel locally for events and to travel for professional development opportunities
• Willingness to acquire new knowledge and skills
• Demonstrated ability to work with and provide professional service, in a welcoming, understanding, and empathetic manner, to people from a variety of diverse social and economic backgrounds
• Must be able to maintain the highest levels of confidentiality of sensitive information in accordance with University and SAA policies and procedures.
• Contribute to a positive workplace environment.
• Ability to represent the organization in a professional manner

Minimum Requirements

• High school diploma or GED AND 4 years of related experience
• One year of experience working with adult or college students
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Bachelor’s degree or equivalent experience in a related field
• Experience working in higher education
• Experience working with medical students and/or medical residents
• Public relations, communications or marketing experience
• Public speaking experience

To Apply: Submit online application and include a cover letter and resume.