About the Role

We are seeking a proactive and highly organised Project Coordinator, to play a key role in supporting the planning, design, and delivery of minor capital projects for a key water authority client across metropolitan Melbourne.

You’ll work closely with project managers, contractors, and internal stakeholders to ensure projects are delivered efficiently and effectively.

This permanent, full-time position is based on site at the Eastern Treatment Plant in Carrum Downs and offers an exciting opportunity to contribute to the growth and efficiency of critical sewer infrastructure, while developing your career in the water and utilities sector.

Key Responsibilities

• Assist in project scheduling and tracking using MS Project, Altus and other Project Management tools
• Maintain and update project documentation and reports
• Coordinate meetings, prepare agendas, and follow up on action items
• Support budget tracking and procurement processes through Maximo and D365
• Liaise with internal and external stakeholders to ensure smooth project delivery
• Respond to competing priorities and tight deadlines with confidence and clarity

About You

To be successful in this role, you will have a solid background in project coordination or project administration, with experience in supporting the delivery of minor capital projects, preferably within the water, utilities, or infrastructure sectors. You will be a detail-oriented problem solver, capable of effectively managing multiple priorities and working collaboratively with internal and external stakeholders.

Additionally, you will demonstrate and possess the following:

• Intermediate proficiency in MS Excel (data tracking, reporting, pivot tables)
• Working knowledge of MS Project or other scheduling software
• Experience in Maximo, Altus (Project Portfolio Management Software) and D365 (desirable)
• Strong organisational skills with the ability to manage multiple tasks and deadlines while working in a high pressure operational environment
• Excellent communication and stakeholder management skills
• Proactive mindset with a willingness to take initiative and solve problems

Why You’ll Love Working With Us

Some of the key benefits for the position and employment at Programmed, include:

Attractive pay: Competitive pay range with annual performance and remuneration review program

Exclusive employee perks: Access discounts and benefits with over 600 retailers, including Coles, Woolworths, BWS, Dan Murphy’s, The Good Guys, JB Hi-Fi, BCF, SuperCheap Auto, and many more!

Investment in you: We're passionate about personal and professional growth, offering access to certificates, webinars, mentorship, and practical training to help you thrive in your career

Your well-being, our priority: Strong safety culture, generous paid parental leave and access to our Employee Assistance Program, including tailored well-being initiatives designed to support your personal and family needs

About Us

Programmed is a leading provider of operations and maintenance services across all industry sectors including education, health, infrastructure, manufacturing, transport and mining in Australia and New Zealand.

Our Facility Management business unit partners with our valued clients to deliver a comprehensive range of facilities management from small repair work to managing large-scale facilities and infrastructure networks.

We encourage career development, support flexibility and care about your personal wellbeing and safety. Join the Programmed team today.

Work With Us

Submit your application today and join us on our mission to build outstanding people, strong customers, and great communities.

Our Commitment

Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOL strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply.

To learn more about working with Programmed and PERSOL, we encourage you to visit our website