Senior Clinical Site Administrative Officer
Job No.: 688682
Location: The Alfred campus
Employment Type: Part-time, fraction (0.7)
Duration: Continuing appointment
Remuneration: Pro-rata $96,768 - $104,450 pa HEW 6 plus 17% super
- Amplify your impact at a world top 50 University
- Join our inclusive, collaborative community
- Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
We are seeking an experienced and proactive Senior Clinical Site Administrative Officer to provide high-level administrative coordination and operational support for the School of Translational Medicine (STM) Medical Student Program.
This role plays a key part in supporting the delivery of undergraduate medical education within a complex clinical environment. Working closely with the Director of Medical Student Education, academic staff and professional colleagues, you will provide sound advice, manage a range of interconnected administrative processes, and ensure services are delivered efficiently, consistently and in line with University standards.
This is a hands-on role suited to someone who enjoys operating at the centre of activity, balancing competing priorities, and supporting academics and students through high-quality service and strong judgement.
Key Responsibilities
-
Plan, coordinate and deliver a range of complex administrative services supporting the STM Medical Student Program
-
Manage scheduling, project coordination, committee support, reporting and resource allocation activities
-
Provide high-level customer service to academics, professional staff and students, resolving issues promptly and professionally
-
Ensure compliance with privacy, confidentiality and governance requirements
-
Contribute to policy development, governance processes, quality assurance and continuous improvement initiatives
-
Manage data input, analysis, storage and reporting to support operational and strategic requirements
-
Build and maintain effective working relationships across STM, the Faculty and clinical partners
-
Provide specialist administrative advice and support to stakeholders across the program
About You
You are a confident and capable senior administrator who brings strong organisational skills, sound judgement and a commitment to service excellence. You are comfortable working independently, while also collaborating closely with a diverse range of stakeholders in a clinical education environment.
You will bring:
-
A relevant degree with subsequent experience, or extensive experience in a senior administrative role, or an equivalent combination
-
Demonstrated ability to manage complex administrative processes and operational workflows
-
Excellent organisational and time-management skills, with the ability to prioritise competing demands
-
Strong customer service orientation and a practical, solutions-focused approach
-
Well-developed analytical and problem-solving skills
-
High-level written and verbal communication skills
-
Strong computer literacy, including experience with Microsoft Office and business systems
Why This Role?
-
Work closely with senior academics and professional leaders within STM
-
Play a key role in supporting medical student education in a major clinical teaching environment
-
Apply and further develop your skills in governance, service delivery and operational improvement
-
Be part of a collaborative and purpose-driven team within the Faculty of Medicine, Nursing and Health Sciences
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something ground breaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.
In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026.
Today, we have the momentum to create the future we need for generations to come. Accelerate your change here.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
For instructions on how to apply, please refer to
'How to apply for Monash Jobs'. Your application must address the Key Selection Criteria. Please submit your application as soon as possible for this opportunity as interviews may be held as soon as strong applicants are identified.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.
Enquiries: Assoc Professor Fiona Bodey, fiona.bodey@monash.edu
Position Description: Senior Clinical Site Administrative Officer
Applications Close: Thursday 19 February 2026 at 11:55pm AEST
Supporting a diverse workforce
