Global Purchasing Officer
Job no: 502880
Work type: Limited Tenure / Fixed Term
Location: Vientiane Office
Role Purpose
This position forms part of the Business Services Laos team reporting to the Purchasing Supervisor. The role will be responsible for all assigned purchasing activities, order placement, and expediting.
Accountabilities / Responsibilities
- Participate in continuous improvement strategies in relation to purchasing activities.
- Processing of Purchase Requisitions in accordance with the service level commitments (SLC).
- Utilize the 5 rights of purchasing methodology when processing purchase orders to meet customer’s requirements, these are:
- Time
- Place
- Quality
- Quantity
- Price
- Ensure work is carried out in a way which maintains and promotes MMG’s reputation with stakeholders.
- Escalate any issues that can’t be resolved as per the escalation model.
- Confirm purchase order has been received by vendor and update order acknowledgement within ERP (SAP system).
- Daily expediting of purchase orders as per vendor delivery dates.
- Update purchase order delivery dates on ERP and advise customers of any delays.
- Co-ordinate with Accounts Payable to pay vendors as per agreed payment term.
- Action any enquiries from vendors, customers and other relevant parties in accordance with the SLC.
- To ensure integrity of data, identify when changes to master data are required and change utilizing the internal processes.
- Request customers to ANCI (Authorization of New Catalogued Item) any materials that have been purchased via ‘free text’ more than once.
Required Capabilities
Skills:
- Problem Solver
- Seeking relevant information (e.g. by asking key questions, data gathering) to analyse issues and problems
- Seeking ways to improve business outcomes through improving processes, using technology, etc.
- Ability to think creatively in solving a problem
- Self-Starter
- Taking action to address an issue, preventing a problem from arising, or solving a problem
- Identifying and participating in learning / development activities
- Maintaining focus on long-term initiatives even in the face of short-term pressures
- Communicator
- Writing clearly and fluently in English and Laos
- Explaining information in an uncomplicated way
- Adapting communication to suit different culture
- Relationship Manager
- Actively seeking to understand customer’s circumstances, expectations, needs, etc.
- Listening and responding with empathy to customer issues and/or ideas
- Applying a customer’s perspective to actions to generate mutually beneficial solutions
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Knowledge:
- Knowledge of ERP computer systems
- High level of computer literacy
- Inventory and Warehouse stock principals
- Principles and processes for providing customer services
Experience:
- A minimum of 2 years experiences in Purchasing with prior experience using SAP is desirable
- Solid experience in Purchasing/Inventory
- Demonstrated ability to apply sound judgement, problem solving and analytical skills
- Data entry experience
- Proven negotiating and interpersonal skills with the ability to deal effectively with vendors
Education:
- A diploma qualification, preferably in Business Administration, Materials Management, or any related areas from a recognized institution
- Global Business Services / Shared Services professional certification
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Advertised: SE Asia Standard Time
Applications close: SE Asia Standard Time
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