MMG Careers

BASIC FUNCTION OF THE POSITION:

The Project Executive Assistant will be responsible for providing comprehensive support to the Project leadership team.

MAJOR DUTIES AND RESPONSIBILITIES:

Your key accountabilities include:

• Answering and directing phone calls; managing incoming calls, transferring calls to the right individuals or departments, and taking messages when necessary
• Managing appointments for Executives
• Assisting with booking travel arrangements for employees, such as flights, hotels, and transportation.
• Assisting in organizing and coordinating office events, meetings, or conferences, preparing meeting agendas, materials, and presentations as required
• Attending and recording minutes during meetings as required and ensuring timely distribution.
• Processing and reconciling travel and expense reports for the executive, monitoring and tracking expenses to ensure they align with the budget.
• Assisting with special projects and initiatives as requested by the Project Leadership team.
• Administratively supporting the Project leadership, drafting emails and other MMG-Khoemacau correspondence as may be directed.
• Co-ordinating the filing and update of business documentation held in hardcopy and electronically.
• Managing office Supplies and stationery and maintaining an inventory of necessary items.

MINIMUM QUALIFICATIONS AND EXPERIENCE REQUIRED FOR EFFECTIVE PERFORMANCE:

• Minimum Diploma in Secretarial Studies or related field.
• 10 Years’ experience as an Executive Assistant, office coordinator/Manager, or Administrative Assistant
• 7-10 years providing support for upper-level management,
• Excellent social skills, able to operate with diplomacy, tact and empathy.
• Ability to manage complex and highly confidential information.
• A high degree of personal organization and self-management.
• IT literate-proficiency in windows, including MS word, EXCEL, Outlook and power point
• Excellent time management and problem-solving skills.
• Ability to work independently and with professional discretion.